Position Summary: The New York County District Attorney's Office (DANY) has an immediate opening for an Assistant Bureau Secretary in the Trial Division. The Trial Division is responsible for the investigation and prosecution of crimes committed in Manhattan. In this position, the Assistant Bureau Secretary is responsible for providing highly skilled secretarial and administrative support to Assistant District Attorneys and Support Staff.
Responsibilities include but are not limited to:
Responsible for receptionist, clerical, and secretarial tasks.
Greets witnesses and visitors and notifies appropriate staff of their arrival.
Answers bureau telephones, takes, and delivers accurate messages promptly.
Maintains petty cash.
Assists ADAs in case related tasks including but not limited to searching legal databases, listening to audio calls.
Serve as a back-up to the Bureau Secretary as needed, including but not limited to last minute schedule changes and coverage resolution.
Maintains all bureau equipment.
Performs related duties as assigned. Work with bureau supervisors to ensure efficient management of bureau operations.
Minimum Qualification Requirements:
High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
Education and/or experience which is equivalent to \"1\" above.
Excellent interpersonal, organizational, and communication skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Ability to learn in-house proprietary applications.
Ability to follow directions, work independently, and manage assignments.
Ability to work with frequent interruptions and adapt to changes in workflow.
Strong attention to detail and follow-up.
Dependable team player who works collaboratively and cooperatively with Office staff.
Able to maintain a positive attitude to set the tone for a professional office environment.
Ability to interact with all levels of staff and witnesses.
Prior secretarial experience a plus.
Bilingual Spanish a plus.
Public Notary a plus.
Knowledge of the criminal justice system a plus.
One (1) year commitment to hiring bureau.
How to Apply:
Apply with a Cover Letter, Resume and Writing Sample.
Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position.
Authorization to work in the United States is required for this position.
As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply at nyc.gov/studentloans.
The New York County District Attorney's Office is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.About Us
The New York County District Attorney's Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office's professional staff perform a variety of key functions, including supporting the Trial, Investigation, and Appeals Divisions, as well as other prosecution support and office functions. Our support staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.
The New York County District Attorney's Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.About the Team
The Professional Staff Recruitment Team at DANY supports the Office's initiatives to have a staff that reflects the diversity of the community that we serve. We seek employees that are interested in a career in the public sector and will support the Office's initiative of Moving Justice Forward.
For questions or inquiries, please contact Recruitment@dany.nyc.gov.