Assistant Dean at University of Oklahoma

Posted in Management 8 days ago.

Type: Full-Time
Location: Norman, Oklahoma

Job Description:

The Assistant Dean is responsible for providing strategic leadership in the design, delivery, and evaluation of the College of Professional and Continuing Studies (PACS) and Adult Degree Completion curriculum.  The Assistant Dean will have full oversight of academic technology, curriculum resources, course and program scheduling, and the full employment life cycle of faculty. 

Since this is a new position, the candidate must have a passion for innovation and strategic thinking along with the discipline to establish policies and procedures to ensure effective and efficient staff and fiscal governance. The successful candidate will have an accessible and collegial leadership style along with the creativity and energy to convince and persuade varying constituencies of new ideas and directions.

Reporting to the Dean of PACS, this role serves as a member of the Dean’s leadership team and will directly manage submission curriculum by faculty and staff.

Job duties will include:

  •      Provide leadership, oversight and management for PACS’ established undergraduate degree program and Adult Degree Completion programs.

  •       Advise, consult, and make recommendations to the Dean, Associate Dean, Lead Faculty and directors on all issues related to curriculum development and maintenance, instructional costs, course enrollments, scheduling, access, policies and program design.

  •      Provide leadership to ensure the College operates with integrity and is compliant with relevant collegiate and University policies and procedures related to curriculum and program requirements, such as assessment of student learning outcomes, degree requirements, writing enriched curriculum, curriculum consultation process, and creation of new programs within and in connection with other units on campus and across the country.

  •      Stay current on developments, trends, and issues that affect curricular development, processes, and programming; monitor changes happening and prepared to implement curricular/program changes as needed to maintain our market presence; keep abreast of current information and technology relevant to serving our students.

  •      Research and report on specific curricular issues confronting the College, including retention and graduation, assessment of student learning outcomes, curricular best practices, second language acquisition, and online curricular learning platforms.

  •      Work with schools, programs, support service departments, and the Dean throughout the academic year to identify opportunities to make targeted investments in instructional resources to meet curricular demands.

  •      Watch the enrollment trends throughout the registration period and communicate with advisers and directors to determine areas of high student enrollment demand that might require targeted instructional funding and make timely decisions to meet the needs.

  •      Manage performance, including both supportive and constructive feedback, and provide corrective action when necessary, and meet regularly to answer questions, provide feedback and ongoing training as well as overall coaching, guiding and mentoring.

  •      Represent the College, departments, and faculty perspectives to other University colleges and offices around all issues related to curriculum, including program development, curricular policies and processes, and assessment of curriculum and programs.

  •      Perform other duties as assigned.

Required Education: Master's Degree AND:

  • Minimum of three (3) years of relevant experience in Curriculum and Faculty Support administration using an enterprise Learning Management System 


  • Expert in strategic decision-making with the ability to seamlessly align policies and practices with the organization’s strategy, anticipate long- and short-term consequences, assess the impact of strategies/decisions after implementation, and engender consensus around goals and strategies among all relevant stakeholders

  •  Experience with adult and nontraditional learners

  • Successful management style characterized by a commitment to collaboration and creativity

  • Proven supervisor with experience and passion for mentoring and developing leaders

  • Proficiency with a variety of computer applications, including word processing, spreadsheets, databases, online systems, and the internet, as well as online calendaring and email

  • Experience in fiscal management, working with budgets, allocating funding and monitoring outcomes

  • Ability to speak, read and write clear, concise English

  • Basic math skills

  • Ability to accurately read and understand written materials and instructions

  • Advanced computer skills with wide knowledge of business software

  • Proficient in Microsoft Office

  • Detail oriented for accuracy of data and information

  • Highly organized and able to handle multiple projects and deadlines

  • Able to communicate well and build rapport quickly with students, faculty and staff

  • Able to produce reports and complete work within deadlines

  • Strong initiative to solve problems

  • Able to work well with interdepartmental teams and initiatives

  • General office skills such as multi-line phone, copying, filing, faxing, and mail

  • Expert in strategic decision making with the ability to seamlessly align policies and practices with the organization's strategy, anticipate long- and short-term consequences, assess the impact of strategies/decisions after implementation, and engender consensus around goals and strategies among all relevant stakeholders

  • Must be able to supervise staff and communicate directions and expectations effectively

  • Must have strong ability to lead project teams

  • Composition and proofreading skills

  • Proficient in copy writing, editing, proofreading and composition

Advertised Physical Requirements:

  • Ability to: engage in repetitive motions; reach including extending the arm or hand; grasp objects with fingers or hands; feel; touch; communicate, including expressing oneself or exchanging information with others; and hear, including perceiving sounds at normal speaking levels and ability to receive detailed information through oral communication.

Supervision: Supervisor - Primary Role

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit

Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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