Records Clerk - Health Sciences at TNBR Careers

Posted in Other 8 days ago.

Location: Columbia, Tennessee

Job Description:

Work performed in maintaining health sciences division records and files, answering questions concerning health sciences programs admission status, participation and graduation requirements.

This is an in-person position based at the Columbia campus.


  • Maintain all Health Science Student Records related to health records, BLS certifications and criminal background checks.

  • Notify appropriate Program Directors when students' records are not in compliance with program and/or clinical affiliates requirements.
  • B) Maintain database for these records.

    2. Maintain all Health Science faculty records relative to health records, licensure and certifications, and criminal background checks.

    A) Notify faculty and dean when faculty are not in compliance with program/clinical affiliate requirements.

    B) Maintain database for these records.

    3. Screen admission applications and records for Health Science programs.

    A) Create and maintain application database/notebooks.

    B) Prepare non-eligible wait list and admissions letter

    4. Answer phones and provide accurate information to all constituencies.

    5. Maintain confidentiality of information.

    6. Maintain office equipment and supplies.

    7. Work with other departments, extended campuses and TBR institutions in support of division work.

    8. Create and maintain current Clinical Affiliation Agreements.


    1. Coordinate times, locations and information for meetings and/or events.

    2. Assist with college-wide registration process and other college administrative functions as needed.

    3. Provide support for college/division/program events and projects.

    4. Other duties as assigned by the dean and Executive Vice President/Provost. .

    Education, Training and Experience Required

  • High school diploma or equivalent

  • Two (2) years administrative support experience

  • Banner and Online Course Management/Development skills preferred


    1. Ability to communicate effectively in written and spoken English.

    2. Extensive computer skills including but not limited to Microsoft Office, specifically expertise with spreadsheets/Excel, and ability to navigate virtual resources.

    3. Extensive organization and management skills.

    4. Ability to balance workload with multiple tasks.

    5. Able to work without direct supervision.

    6. Ability to analyze, evaluate and take appropriate action.

    7. Ability to relate to diverse faculty, staff, students and the public.


    1. Normal work week of 37.5 hours - working hours may vary upon needs.

    2. Sitting, typing or standing for extended periods of time may be required.

    3. Visual and hand usage for personal computers.

    4. Various activities, i.e., occasional light to medium weight lifting, walking and carrying items from one building to another.

    5. Ability to work adjusted hours as needed.


  • Work-study students

  • Hiring Salary Range: $29,090 - $34,900

    This is an in-person position based at the Columbia Campus.

    About Columbia State Community College:

    As Tennessee's first community college (established in 1966), Columbia State is committed to increasing access and enhancing diversity at all five of our campuses. Columbia State is a member of the Tennessee Board of Regents. Columbia State is known for excellence both inside and outside the classroom.

    Columbia State offers a comprehensive benefits package, including but not limited to the following:

    • Vacation and Sick Leave

    • 13 paid holidays

    • Medical, dental, vision and life insurance

    • Retirement plans

    • Optional 401K and 403B Deferred Compensation Plans

    • Educational benefits for the employee and their spouse and dependents

    Columbia State Community College does not discriminate on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation, gender identity/expression, disability, age (as applicable), status as a protected veteran, genetic information, or any other category protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.

    The following person has been designated to handle inquiries regarding nondiscrimination policies:

    Director of Human Resources
    1665 Hampshire Pike, Columbia, TN 38401

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