Financial Specialist at Florida State University

Posted in Other 8 days ago.

Location: Tallahassee, Florida

Job Description:

Job Title: Financial Specialist
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 54467

University Business Administrators - College of Law

Known for our world class faculty and successful and friendly student body, the Florida State University College of Law is conveniently located on the edge of FSU's main campus near the heart of downtown Tallahassee, the capital of the nation's third largest state, across the street from the Florida Supreme Court and one block from the Capitol. Originally opening in 1966 with only three faculty members, the College has since grown to encompass eight buildings across two full city blocks and receives consistently high rankings from publications such as U.S. News & World Report, as well as the American Bar Association. We strive to hire highly qualified staff to enhance the student experience and continue to build on the legacy of the College.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at:


This position is responsible for performing professional accounting work of a complex nature and monitoring the business activities of the College of Law/University Business Administrators through maintenance & control of financial records.

  • Monitors the procurement and travel activities of the College of Law through maintenance and control of financial records.
  • Ensures University compliance with Generally Accepted Accounting Principles (GAAP) and federal, state, and local laws, rules, and regulations as well as a sound environment of internal controls and compliance by monitoring and reviewing transactional processes.
  • Responsible for reviewing and recommending policies and procedures to ensure the enhancement of services, interprets and communicates policies to management, faculty, and staff providing recommendations to support the mission and initiatives of College of Law while maintaining compliance with university policies and procedures.
  • Identifies potential business process issues and sets systems into place to improve workflow and quality of work.
  • Provides procurement and P-card support including the processing of requisitions, purchase orders, P-card purchases, ePRFs, and contracts.
  • Audits cash collection transactions to ensure that cash collection rules, regulations, and procedures of the University are adhered to and applied.
  • Proxies p-card transactions and performs the monthly p-card reconciliation's for assigned cards.
  • Ensures transactions are timely and accurately with the appropriate accounting information, description and follow State and University policies and procedures.
  • Responsible for producing accurate and timely financial reports for College of Law administration and team executive boards.
  • Assists with the American Bar Association Report, US News Report, and various other periodic fiscal reports.
  • Prepares departmental deposits and tracks royalty earnings for the Law Journals. Analyzes, verifies, and performs financial reconciliations for auxiliary funds. Prepares monthly sales tax reports. Calculates and recommends auxiliary rates for the Law Journals. Works with auxiliary staff to maintain compliance and improve business processes.
  • Responsible for overseeing the day-to-day processing of travel authorizations, cash advances, expense reports, and non-travel reimbursements for the College of Law.
  • Spearheads training for new travelers and/or returning travelers in anticipation for peak travel seasons.
  • Prepares financial reports to advises on activities by analyzing travel trends, providing information, and recommending suggestions to management.
  • Develops and maintains partnerships throughout the university to attain college and department goals and objectives. Coordinates and/or serves on committees for planning and implementing activities and events.

Bachelors degree and two years of work experience or a combination of post high school education and experience equal to six years. (Note: post high-school education and/or experience may substitute at a comparable rate.)

  • Ability to establish and maintain effective working relationships.

  • Experience prioritizing, organizing, and performing multiple work assignments simultaneously.

  • Strong communication skills, both verbal and written.

  • Past experience with purchasing and procurement. Strong problem solving skills.

  • Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).
  • Knowledge of the principles and practices of fiscal control systems.
  • Knowledge of federal, state, and private sources for contract and grant funds.
University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

Upper $30,000s to low $40,000s commensurate with education and experience.

Pay Plan

This is an A&P (Administrative and Professional) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Soft Money Funded Position

This is a soft money funded position, with renewal based on available funds and the needs of the University.


If not otherwise specified, schedule is M-F, 8-5.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

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