Development and Communications Coordinator at University of Pennsylvania

Posted in Other 12 days ago.

Location: Philadelphia, Pennsylvania

Job Description:

Development and Communications Coordinator, Undergraduate Financial Aid Development (Hybrid Eligible)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title

Development and Communications Coordinator, Undergraduate Financial Aid Development (Hybrid Eligible)

Job Profile Title

Administrative Coordinator

Job Description Summary

The Undergraduate Financial Aid (UGFA) Development Department leads the fundraising activity necessary for Penn to uphold one of the most robust and generous undergraduate financial aid programs in higher education. This top university priority reflects the University's unwavering commitment to Access and Inclusion in undergraduate education.

Job Description

The UGFA Development department promotes, supports and coordinates activity within Development and Alumni Relations (DAR) to raise funds for Undergraduate Named Scholarships and Penn First Plus (P1P), a cadre of supports for students in the first generation of their families to attend college and/or from modest income backgrounds. P1P is designed to ensure that all Penn undergraduates thrive on campus and beyond. The UGFA Development Department's primary functions are to:

1. Create and advance the case for Named Scholarships and Penn First Plus.

2. Drive frontline fundraising activity through direct prospect solicitations and colleague partnerships.

3. Lead donor stewardship activities.

4. Facilitate connections between scholarship student recipients, DAR and donors.

5. Establish and maintain the operations related to UGFA Development and University systems ensuring donor intentions, University and student interests are protected.

6. Manage the productive engagement of the Undergraduate Financial Aid Leadership Council.

The Development and Communications Coordinator reports to the Director of Stewardship and Communications Programs for Undergraduate Financial Aid & Penn First Plus and provides overall support to UGFA Development, with a special emphasis on development communications and stewardship activities, database management of Named Scholarship and Penn First Plus funds and administrative tasks.

As a member of the UGFA and Penn First Plus Development team, the Coordinator will work collaboratively as a member of the team and with colleagues across DAR, Undergraduate Programs, Student Registration and Financial Services (SRFS) and Provost areas.


  • Provide support for UGFA Development communications, stewardship activities and special projects

  • Coordinate the UGFA Development donor acknowledgment process, including tracking, mailing and scheduling

  • Assist with writing and editing for internal and external priorities of the program, including website, marketing materials and leadership briefings

  • Data analysis for the purposes of UGFA Development communications and stewardship

  • Provide support for all aspects of UGFA Development events, including outreach to students, staffing and ad hoc administrative support

  • Support all aspects of the Named Scholarship and Foundation annual reporting process

  • Manage the UGFA Development website and other online presences

  • Coordination and support for all aspects of UGFA Development's work with SRFS, including management of scholarship assignments and communication with SRFS

  • Manage internal tracking of new Named Scholarships, Penn First Plus funds and additions to Named Scholarships

  • Database management of Blackbaud, FileMaker and Atlas systems

  • Coordinate management of Named Scholarship coding and tracking in Atlas

  • Support the general administrative needs of the department

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**


High School diploma required; bachelor's degree preferred. Five to seven years of relevant experience or equivalent combination of education and experience. Excellent oral and written communication skills. High level attention to detail and organizational skills. Ability to work effectively and collaboratively with a wide variety of colleagues. Ability to take initiative and demonstrate good judgment and discretion. Must be highly analytical and be able to prioritize time effectively, manage multiple priorities and meet deadlines. Competency with computer software is essential including Microsoft Office products (Word, Excel, and PowerPoint specifically) experience a plus. Ability to learn and work with DAR databases. Must have the ability to handle confidential or sensitive information. Ability to staff events effectively and interact with donors, prospects and volunteers. Must be highly collaborative and open to learning from colleagues.

Job Location - City, State

Philadelphia, Pennsylvania
Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School

Development and Alumni Relations

Pay Range

$20.45 - $30.82
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit:

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