Assistant Director of Grants and Sponsored Programs (Assistant Director 2, U24) at Ramapo College

Posted in Other 6 days ago.

Location: Mahwah, New Jersey

Job Description:

This is a full-time, AFT position, and hours of work and days are Monday through Friday, 8:30 a.m. to 4:30 pm. Occasional evening and weekend work may be required as job duties demand. Note: This position is in the "NL" category of employment (non-fixed work week) An AFT- NL professional staff member or librarian who is required to work beyond 35 hours shall be compensated through compensatory time off. Compensatory time shall be earned for hours worked beyond the normal work week, or on an employee's regular day off, if requested and approved by their supervisor.

Note: Ramapo College is currently operating under the RamaPro model which is a pilot program allowing for a remote component to work schedules where operations support that model.

Starting Salary: $66,653.48 - $83, 309.86. Note: Internal applicant salary will be set as per contractual obligations.


Ramapo College of New Jersey (RCNJ) develops ethical leaders who serve as change agents across all sectors. The College's unique interdisciplinary academic structure, its liberal arts core, its size (approximately 5,500 students), and its setting in the foothills of the Ramapo Mountains on the New Jersey/New York border provide an optimal environment for individualized, student-centered learning and leadership development. RCNJ's designation as "New Jersey's Public Liberal Arts College" by the State legislature is the foundation from which the College's commitment to an accessible and transformative undergraduate and graduate education is realized.

Established in 1969, CondeNast Traveler named Ramapo one of the 50 Most Beautiful College Campuses in America. The barrier-free campus occupies 300 acres and is home to 52 bachelor's degree programs spanning the arts, business, data science, humanities, education, nursing, social work, social sciences, and the sciences. Ramapo College boasts an average student/faculty ratio of 16:1 and an average class size of 21; affording students the opportunity to develop close ties to the College's exceptional faculty. In addition, the College offers graduate programs leading to master's degrees in Accounting, Applied Mathematics, Business Administration, Contemporary Instructional Design, Computer Science, Creative Music Technology, Data Science, Educational Leadership, Nursing, Social Work, and Special Education, as well as a Doctor of Nursing Practice. Every degree program is designed and delivered through the collaborative and interdisciplinary efforts of student-centered faculty scholars and staff who are committed to serving the public good through the delivery of an academically rigorous, inclusive, and a transformative collegiate experience. Ramapo is ranked #1 among New Jersey public institutions by College Choice and is recognized as the State's top college on the list of Best Disability Schools by Great Value Colleges. Further commendations include designation as a "Military Friendly College" in Victory Media's Guide to Military Friendly Schools, and as a leading college by U.S. News & World Report, Kiplinger's, Princeton Review, and Money Magazine, among others.


Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs, the Diversity Action Committee offerings, and the other numerous diversity conferences and programs. Ramapo's commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.

Ramapo is a Charter Member of the Business School Diversity, Equity, and Inclusion Collaboration, a non-profit resource that helps institutions advance DEI initiatives.

The Business School Diversity, Equity, and Inclusion Collaborative advances diversity, equity, inclusion, and belonging in higher education through hosting conferences to discuss best practices and programs, granting awards, and serving as a resource for educators and businesspeople who are interested in increasing the opportunities for historically underrepresented groups.


Reporting to the Provost, the Assistant Director of Grants & Sponsored Programs facilitates campus-wide development and submission of external funding proposals that align with institutional strategic priorities, explicit College financial needs, and faculty and staff research interests/proposed projects. The Assistant Director of Grants & Sponsored Programs works collegially with faculty and staff to provide guidance as they develop their research and program agendas and propose projects suitable for grant or foundation support and independently to research and identify external grant and foundation funding opportunities. The Assistant Director of Grants & Sponsored Programs supports the efforts of Units as they translate their goals and objectives into projects eligible for external public or private grant and foundation funding opportunities.


  1. Review daily grant and contract publications and online resources for requests for proposals (RFPs) in order to identify and pursue potential matches for institutional strategic priorities, identified College budget needs, and faculty and staff proposed projects; regularly share the results of this research with appropriate Core Vice Presidents and appropriate staff and faculty.

  1. Conduct research and share critical information about corporations and foundations with appropriate Core Vice Presidents and Outreach Core/Institutional Advancement staff; create proposals as required to individuals and private organizations.

  1. Serve as a resource to members of the faculty, especially junior faculty, for research development and the structuring of grant proposals.

  1. Consult with faculty and staff on the development of proposals and provide expert guidance especially on the technical sections, budgets, attachments, and abstracts.

  1. Work with faculty and staff, as well as relevant external partners (e.g., McAllister & Quinn), to develop and submit proposals to various funding sources, including public and private agencies, foundations, and corporations; serve as a resource in developing, preparing and submitting the project scope, budget, and proposal, award administration, and required reporting.

  1. Facilitate proposal development meetings with relevant constituents to discuss goals, objectives, activities, evaluation methods, project staffing, timelines, project management, etc. associated with the proposed project.

  1. Maintain an updated log of all external funding requests that are submitted, in progress, awarded, denied, etc.; maintain and track reviewers' comments on proposals that were not funded, which can be used in resubmission efforts.

  1. Assist in the administration of grants to federal and state agencies including but not limited to the NSF, NEH, NEA, HHS, Department of Education, and Arts Council; facilitate communication between proposal authors and program officers of federal and state granting agencies.

  1. Develop strong working relationships with funders that reinforce the College's reputation and high standards of excellence.

  1. Organize and lead the electronic submissions of proposals, progress reports, etc. to federal and state agencies using,, eRA Commons, SAGE and others.

  1. Assist the Comptroller and faculty or staff awardee with post-award administration of the grant, including interim and final report preparation, processing of payments, and resubmissions as needed; regularly review project progress to ensure ongoing compliance with federal, State, and College rules, regulations, policies, and procedures.

  1. Assist with marketing of grants awarded to the College and draft or provide articles and written materials for internal and external promotional efforts; prepare and post content to Grant & Sponsored Programs webpages.

  1. Perform other duties as required.


  • Must be a self-starter with the ability to work on several time-sensitive projects simultaneously and meet deadlines.

  • Strong knowledge of academic program development, especially in the areas of the sciences/STEM and Digital Humanities.

  • Knowledge of public and private funding sources.

  • Experience developing and/or editing proposals; prior experience writing grants.

  • Demonstrated ability to analyze written material and data to determine the suitability of funding opportunities or to finalize a pending proposal.

  • Demonstrated ability to interpret and implement policies and procedures.

  • Excellent interpersonal, oral, and written communication and presentation skills.

  • Experience in proofreading and preparing proposals and reports; demonstrated attention to detail and organizational skills, consistent ability to meet deadlines.

  • Ability to interact and effectively work with diverse College constituents including leadership, administration, staff, and faculty.

  • Knowledge of or demonstrated ability to learn technology, software, and various platforms/portals relevant to the position and Unit operations; understanding and experience in federal electronic grant submissions systems.

  • General knowledge of federal and State regulations related to higher education research and related funding sources/rules.

  • Commitment to diversity and ability to work in a multicultural environment.



A Bachelor's degree from an accredited college or university is required; a Master's degree is preferred.


A minimum of two years of professional experience with progressive, proven results in the development and submission of major grants is required; professional experience at an educational institution is preferred.

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