Job Description:

Working Title:

Administrative Assistant H-461

Role Title:

Administrative Office Specialist II

Position Number:

H-461

FLSA:

Non Exempt

Pay Band:

2

Appointment Type:

Part Time

Type of Posting:

General Public

Is Sensitive Position?:

No

Designated Personnel:

No

Responsible Employee:

This position is designated as a "responsible employee" who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

Statement of Economic Interest:

No

Is this a restricted position subject to availability of funding?:

No

Departmental Objective:

To carry out and create University traditions and ceremonies by producing first-rate events that reflect the mission, goals and values of Christopher Newport University.

Purpose of the Position:

This position will facilitate the work of the Office of University Events by providing administrative support to the University Events staff. Duties include but are not limited to answering office telephone lines, taking messages, responding to inquiries, maintaining R.S.V.P. lists, paying invoices, procuring goods and services, assisting events staff with check-in at events, completing department staff purchase card reconciliations and managing all office records and accounts.

Knowledge, Skills, Abilities (KSA's) and/or Competencies required and preferred:

Required:



Ability to communicate effectively (verbal and written)


Ability to exercise independent judgment


Strong bookkeeping, organizational and computer skills


Strong customer service skills


Ability to work quickly and accurately


Ability to work with confidential information


Working knowledge of database, spreadsheet and word processing software



Preferred:



Advanced knowledge of Microsoft Office, especially Excel and mail merge function

Education, Experience, Licensure, Certification Required :

Education Required:


High school diploma or equivalent



Experience Required:


Experience using database, spreadsheet and word processing software.


Experience using email and business telephone.


Experience with bulk mailings.


Experience overseeing day-to-day administrative operations in an office setting.


Experience processing invoices and purchase requisitions.

Education, Experience, Licensure, Certification Preferred :

Education Preferred:

Associate's degree or higher. Coursework in business administration or related field.



Experience Preferred:


Experience organizing and maintaining reports.


Experience working with Google Drive.


Experience working in the event field. Experience working with eVA purchasing software.


Experience working at a college or university.

Role Code:

19012

Salary Information:

Starting at $16.00 per hour, Commensurate with Education and Experience

Conditions of Employment:

This is an HOURLY position and does NOT entitle the incumbent to Commonwealth of Virginia benefits and is limited to 1500 hours in a 365-day period;


Selected candidate will be required to attend a 2-Day New Employee Orientation Program.

Posting Date:

02/01/2023

Closing Date:

03/27/2023

Open Until Filled:

No

Special Instructions to Applicants:

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.


CNU will only accept online applications through the jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North - 301 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).


Applicants who possess an Interagency Placement Screening Form (Yellow Form) or Preferential Hiring Form (Blue Card) as issued under Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms with their application, in order to receive credit.


Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.


In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services
(DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-
552-5019.


CNU, an Equal Opportunity Employer (EOE), is fully committed to access and opportunity.

Quick Link for Direct Access to Posting:

https://jobs.cnu.edu/postings/15239

EEO Statement:

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity. Notice of Non-Discrimination & Title IX Policy Statement:

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