PROGRAM COORDINATOR at The University of Texas - Rio Grande Valley

Posted in Other 8 days ago.

Location: EDINBURG, Texas

Job Description:


Posting Number: SRGV6499

Number of Vacancies: 1

Location: Rio Grande Valley

Department: College of Fine Arts / Music

FLSA: Exempt

Scope of Job:

To assist in the operation of the Band/Music program or multiple projects, exercising independent judgment and authority as required. Responsible for all phases of the Band/Music program, including budget recommendations, program selection, staff supervision, recommendations for future planning, and innovation.

Description of Duties:

  • Coordinates with different Athletic & Music programs/disciplines and provides programmatic support for Music and Athletics events in accordance to university policies and procedures.
  • Processes all the logistics of the Band travel and creates arrangements on reservations whether on campus or off campus for faculty, students, and/or guests involved with the Band program/School of Music.
  • Serves as the administrative liaison between Athletics and the Band program.
  • Collaborates with the different University academic departments/ disciplines (undergraduate & graduate) in recruiting students throughout the University to participate in the Band/School of Music programs, including managing prospective student visits and band member applications.
  • Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
  • Supervises and manages the day-to-day activities and trains student employee personnel of the assigned Band program.
  • Develops and supervises the implementation of multiple projects or programs.
  • Assists with the annual budget planning and is responsible for controlling expenditures/reconciliations for the Band program/School of Music in accordance with budget allocations for the program.
  • Assists with the grant budgets/projects and the PI on all grant procedures/purchases implemented by the University, as applicable.
  • Assists others in writing and developing proposals for funding grants.
  • Coordinates the various activities of the Band program.
  • Assists with collaborating with other University Offices such as Athletics, Scholarship, Admissions, etc. on the School of Music procedures, and best business practices with, scholarships, budgets, reconciliations, procurement, assets (uniforms, instruments, equipment) for the Band.
  • Coordinates long and short-term programs, including performing feasibility studies and estimating the cost of the program.
  • Represents department in official functions.
  • Reviews program records and reports of activities and recommends modifications to methods or procedures as required.
  • Creates and disseminates brochures, letters, agendas, and contracts to promote the Band program with other Music events for faculty/students/guest artists
  • May plan, develop, organize, and coordinate research and survey designs.
  • Attends meetings, conferences, and seminars related to the program’s mission and goals.
  • Supervises and organizes seminars, conferences, and presentations.
  • Provides appropriate reports as required for the project or program.
  • Provides ongoing staff development, on site demonstrations and field-based experiences related to project or program.
  • Conducts formal training or gives instruction regarding program policies and procedures related to the School of Music and the University.
  • Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.
  • May coordinate and oversee tutorial, counseling, teaching, and/or training activities of the program.
  • Performs other duties as assigned.

Supervision Received:

General direction from Director of the School of Music or assigned supervisor.

Supervision Given:

Supervises assigned staff.

Required Education:

Bachelor’s degree from an accredited university

Preferred Education:




Required Experience:

  • Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or
  • One (1) year of the required experience with a Master’s degree, or
  • Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or
  • Seven (7) years of the required experience with a High School Diploma or equivalent.

Preferred Experience:

Experience obtained in a higher education setting.


As specified for the particular job.

Working Conditions:

Needs to be able to successfully perform all required duties. Office/events or outside environment. Some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia/band equipment.


Ability to interact in a professional manner with faculty, staff, students and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision making and problem-solving ability. Must demonstrate effective project promotion skills, and the ability to develop and maintain strong working relations with internal and external agencies, entities and the university community.

Physical Capabilities: N/A

Employment Category: Full-Time

Minimum Salary: Commensurate with Experience

Posted Salary: Commensurate with Experience

Position Available Date: 02/08/2023

Grant Funded Position: No

If Yes, Provide Grant Expiration Date:

EEO Statement:

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants:

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at for detailed contact information.

Additional Information:

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

To apply, visit

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