Job Description:
Johnson County Community College
Position, Department: Administrative Assistant Police Academy, Academic Affairs
Type of Position: Part-time Temporary, Non-Exempt
Work Schedule, Hours per week: Varies depending on department needs, 12 hours per week
Pay Range: $16.50 - $20.63 *Actual pay depends on qualifications
Pay Grade: 51.51
Opportunity for hybrid schedule: No
Benefits Category: Partial benefits
Position Summary: The Police Academy administrative assistant serves as the central resource to the director and department to drive efficient operations.
Required Qualifications:
Associate Degree with 3 years of direct work experience in a similar position within a complex organization
2 years as full time administrative assistant or 2 years of full time project management, or event coordination experience in an office environment
Strong and effective organizational skills; ability to work on numerous projects simultaneously
Effective interpersonal skills and ability to work with people from diverse backgrounds
Ability to problem solve and diffuse conflicts
Ability to work fluently with various types of software applications, including word processing, database, spreadsheets, graphics/presentation
Commitment to accuracy and attention to detail
Preferred Qualifications:
5 years as full time administrative assistant or 5 years of full time project management, or event coordination experience in an office environment
Work experience in an educational setting
Advanced use and knowledge of Microsoft Office Suite
To be considered for this position we will require an application, resume, and cover letter.
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Position Details: Job duties include but are not limited to:
- Communication - Communicates and ensures compliance of program goals, standards, and deadlines. a. Prepares numerous types of correspondence, reports, and other written communications many of which are proprietary in nature. b. Manages communication with academy instructors, guest instructors and situational volunteers. c. Responsible for communication with external organizations for the transmission of confidential documents. d. Prepares various types of forms which require specific format and information by selecting the proper document, entering all information accurately and ensuring the materials are correct prior to submitting. e. Maintains confidentiality of sensitive and/or privileged information by assuring security and appropriateness of both verbal and written communication.
- Scheduling - Responsible for assisting in the of coordination of academy class schedules. a. Support director and academy instructors by ensuring all instructors, volunteers and spaces needed for situational scenarios are secured including all paperwork for approvals/processes. b. Organizes important data and information by creating databases and filing systems, maintaining records, and developing and producing reports. c. Update and revise schedules according to timelines provided. d. Ensure all external and internal constituents are continuously communicated with regarding schedules and any updates handled accordingly.
- Department Operations - Ensure functionality of the department throughout the year. a. Supports the facilities needs for the program/department by initiating, coordinating and following up on requests for service and maintenance to buildings and equipment to ensure completion. b. Serves as central point of contact by handling phone calls, emails, directing visitors, relaying messages; and facilitating communications both inside and outside of the program/department. c. Understands College resources, processes, and contacts to efficiently complete projects.
- Professionalism and Interpersonal Skills - Assumes responsibility for interpersonal skills, professionalism and ethical behavior. a. Demonstrates the ability to actively listen to internal and external customers, solicit clarification and determine appropriate response and/or action. b. Maintains a professional demeanor when interacting with others, developing a work schedule, and communicating timelines for projects. c. Serves as an integral part of the department team and demonstrates collegiality, patience and dependability.
*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
Diversity Statement: Here at Johnson County Community College, we seek to inspire positive change for our students, faculty, and staff through promoting growth and development of all individuals. We aim to create a sense of belonging, accepting all values, life experiences, and perspectives on our campus. We are seeking individuals who will bring their true, authentic selves to JCCC so we can broaden perspectives with innovative ideas, interests, and passions, while fostering and promoting our diversity commitments to our community. We believe that engaging all of our unique employees is the key to students' success. You belong here.
About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Equal Employment Opportunity: Johnson County Community College (JCCC) is an Equal Employment Opportunity Employer. JCCC provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.
Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.
To apply, please visit: https://careers.jccc.edu/en-us/job/495215/administrative-assistant-police-academy
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