The Johns Hopkins Berman Institute of Bioethics seeks a Budget Analyst to coordinate and oversee budgeting functions related to both sponsored and non-sponsored activities with primary focus on non-sponsored accounts. The budget analyst will perform analysis and projections relating to business or research trends, oversee the development and monitoring of departmental non-sponsored, discretionary, and sponsored budgets, plan and determine costs of business activities and recommend budget adjustments and other cost improvement measures. This position will also ensure that all funding is received and that expenditures do not exceed revenue and be responsible for payroll for approximately 30 FTEs.
Specific Duties & Responsibilities
Finance & Grant Administration 50%
Coordinate and develops budgets for research grants and contracts including gift accounts. Analyzes budget patterns, project expenditures, and prepares approved budget.
Complete monthly verification and reconciliation of non-salary expenses. This includes, but is not limited to, matching receipts/invoices to statement, reconcile service center charges, note any outstanding items, and follow-up to ensure outstanding items are resolved.
Perform monthly reconciliations for sponsored accounts, gifts/discretionary, and endowment accounts.
Assist the Sr Administrative Manager in monitoring the expenditure of funds throughout the life of a project following the guidelines of the sponsoring organization and the University.
Identifies budget issues, provides alternative solution, and resolves problems with Sr Administrative Manager
Assist Sr Administrative Manager on sub-award/sub-contract management. Initiate Purchase Order and review and process subaward payments.
Clearing commitments billed to award and clears any orders that will not be fulfilled to maintain accurate spending projections on all projects managed.
Using SAP and Excel to prepare financial reports and analysis when requested (e.g.: prepare detailed budget summaries monthly to review accounts).
Assist at close out, complete final financial transactions and assist with completion of financial reporting.
Perform miscellaneous related duties as assigned.
Develops and oversees the maintenance of account budget monitoring systems and
Monitors, identifies and communicates over expenditures to faculty and administrative staff; also resolves funding shortfalls
Monitors expenditures of funds to ensure adherence to award document guidelines
Oversees the procurement process for all faculty accounts
Petty Cash administrator, Payment Works, and Concur subject matter expert
Reviews and approves procurement cards by the monthly deadline
Provides training for staff as required on financial systems
Work with faculty and staff to set-up Independent Contractors and verify the process is in accordance to University guidelines.
Prepare and process KB15Ns; journal entries; non-payroll cost transfers; shopping carts; on-line payments; expense reimbursements as needed.
Track consultant, vendor and sub-recipient payments against agreement ceilings/purchase order balances and communicate funding shortfalls.
Maintain adequate supporting documentation for financial transactions consistent with sponsor, University and department guidelines.
Investigates variances, provides justification, and communicates to leadership, as requested.
Assists in researching expense, and seeks to resolve any expense posting errors and communicates proper expense allocation, as needed.
Completes monthly reconciliation for the department accounts and analyzes budget patterns and project expenditures.
HR & Payroll 50%
In conjunction with the Sr Administrative Manager will monitor shared workflow and provide assistance and guidance to faculty, students and staff regarding payroll.
Submits ISRs for new hires, position maintains, bonus supplements and other routine payroll functions.
Enters hours into CATS and ensures documentation is accurate and approvals are obtained.
Ensures complete and accurate personnel files are maintained.
May work in online systems for VISA requests.
Monitors E210 system for compliance.
Works with Directors office on annual faculty appointment process as it relates to payroll.
Works with academic office on post-doctoral fellowship and visiting scholar appointment process as it relates to payroll.
*This description is a general statement of required duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
Special Knowledge, Skills, & Abilities
Experience working with various office and financial software applications such as Microsoft Office (Word, Excel, Power Point, and Outlook), and the ability to operate a computer, copier, fax, and calculator.
Essential to the position is the ability to verify that transactions are allowable, allocable, and compliant with University, Federal, and Private sponsoring agency guidelines.
Understanding and demonstrated use of financial reporting and account reconciliation.
Strong verbal and written communication skills; with the ability to communicate and work effectively with a broad cross-section of clients including: faculty, staff, students, and administration within the JHU as well as external contacts.
Must be collaborative with excellent interpersonal and customer service skills.
Must be able to set and manage multiple priorities and respond quickly to changing needs and goals.
Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.
Ability to work with minimum direction and prioritize work to meet various concurrent deadlines.
Bachelor's Degree in Finance, Accounting, Business or related field.
One year of related progressively responsible experience.
Proficiency in use of software applications, databases, spreadsheets, and/or processing required.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Classified Title: Budget Analyst Role/Level/Range: ATP/03/PB Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: Monday- Friday 8:00 am- 4:30 pm Exempt Status: Non-Exempt Location: Hybrid/School of Public Health Department name: Bioethics Institute Personnel area: Academic and Business Centers
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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