Job Location: St Augustine Campus - St Augustine, FL
Position Type: Full Time
Education Level: 4 Year Degree
Travel Percentage: Negligible
Job Shift: Day
Job Category: Education
Description The Development Coordinator reports to the Executive Assistant to the Vice President of Institutional Advancement and is an essential member of the Office of Institutional Advancement. This position will serve as administrative support to the Senior Director of Development and Directors of Development (Development Staff) and coordinate all Flagler College advisory boards, leading the logistics of board meetings, as well as campus initiatives and events in support of the board business and board fundraising. Institutional Advancement staff at Flagler work to foster the relationship between the college and its donors through activities that acknowledge, engage, recognize, and report on their gifts to Flagler. Through this donor-centric approach, each member of the Institutional Advancement team plays a role in ensuring that the experience of Flagler donors around their philanthropy is an exceptionally positive and fulfilling one.
Essential Functions
Serve as point of contact and provide high-level administrative support to the Development Staff, ensuring that various administrative tasks are done in an effective and efficient manner.
Manage calendars, schedule appointments and make meeting arrangements for Development Staff.
Manage travel arrangements and prepare itineraries for Development Staff.
Collaborate closely with the Development Staff and Special Events team to plan, orchestrate, and implement board meetings and social events with the objective to deepen the bond between Flagler College and advisory board members.
Coordinate all advisory board operations, including meetings, subcommittee meetings, activities, and fundraising events, including invitation lists, RSVPs, event collateral and follow-up communications.
Collaborate with the Special Events staff for space reservations, event design, and scheduling.
Coordinate with Advisory Board Chairs, Deans, Faculty, and Development staff to ensure the productivity and effectiveness of all Flagler College advisory boards.
Create and help distribute reports and communications related to advisory board business to board members.
Assist in the creation and coordination of any new departmental advisory boards at Flagler College.
Respond to inquiries from fundraisers and board members.
Take/Transcribe minutes and record and track attendance for all advisory board meetings.
Performs other duties as assigned.
Applications will be reviewed on a rolling basis and this position will remain open until filled.
Qualifications
Minimum Requirements
Bachelor's degree
Minimum 2 years of relevant experience in volunteer/donor relations, with an understanding of philanthropy as it relates to not-for-profit organizations.
Knowledge and Skills
Superior organizational skills.
Excellent writing and oral communication skills, including presentation skills.
Strong attention to detail and excellent proofreading skills.
Strong initiative and ability to work independently with minimal supervision.
Strong project management skills to prioritize and complete multiple tasks with competing deadlines.
Ability to listen and respond with diplomacy and tact.
Ability to maintain a high level of confidentiality and discretion.
Proficient in MS Office Suite and database applications.
Strong customer-service focus.
Ability and confidence to communicate, interact with, energize, and lead varied constituencies; that are effective with a diverse range of audiences including board members, volunteers, internal staff, donors, executives, potential funding partners and all constituencies.
Ability to think strategically and translate to individual areas of responsibility.
Ability and confidence to design, recommend and apply creative solutions to meet objectives.
Physical and Working Conditions
While performing the functions of this job, the position is both sedentary and at time requires the ability to be active including standing, walking in the outside elements, in and out of vehicle, bending, lifting and/or arranging files and office products and supplies.
Occasional evening and/or weekend hours may be required.
Non - Discrimination Statement
Flagler College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, gender, religion, national origin, age, disability, marital status, familial status, sexual orientation, gender identity or expression, or any other protected characteristic. In addition to federal law requirements, Flagler College complies with applicable state and local laws governing nondiscrimination in employment in every location in which the College has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Inquiries regarding discrimination on the basis of sex and gender may be referred to the Title IX Coordinator, to the Assistant Secretary for Civil Rights at the United States Department of Education Office for Civil Rights (OCR), or both. Contact information for the above referenced Title IX Coordinator and OCR, as well as the Colleges Sexual Harassment Policy can be found here: www.flagler.edu/title-ix.
