Office Manager IV at State of Nebraska

Posted in Other 12 days ago.

Location: Lincoln, Nebraska

Job Description:

$3,000 hiring bonus to join the Judicial Branch! The Judicial Branch is a state-funded Branch of Government that offers benefits to include medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 13 paid holidays, earned paid vacation and sick leave, tuition reimbursement and more.

The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation or genetics. The Judicial Branch complies with Veterans Preference Laws.

This position is a highly responsible administrative support and secretarial position within a district in excess of thirty (61) full-time employees.
Examples of Work
Under limited supervision, this position requires decision-making responsibilities, considerable knowledge of clerical functions, training and supervising clerical staff, handling of sensitive administrative matters on a daily basis and the exercise of independent judgment. Perform related work as required.

Responsible for supervising and training all secretarial staff under the direction of the Chief Probation Officer or designated supervisor. Prepare correspondence as required. Plan and maintain adequate office materials, supplies and equipment. Maintain various records on statistics, probation office activities, personnel, purchasing, billing, travel expenses, budget, and other matters. Establish and maintain filing system. Attend meetings and conferences as required; take minutes; compose drafts, prepare and distribute agenda, schedule, and other materials.
Qualifications / Requirements
REQUIREMETNS: Associate's Degree required. High school diploma or equivalent with at least three years of experience in an office setting may be substituted for degree.

PREFERRED: Bachelor's degree with one year supervisory experience.

OTHER: All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.
Knowledge, Skills and Abilities
Ability to make decisions in accordance with established policies and procedures. Demonstrate ability to assume a leadership role; show loyalty to his/her supervisor(s) and be respected by subordinates.

Knowledge of legal terminology and format. Ability to perform routine office management. Ability to maintain administrative, fiscal, statistical, and general records. Ability to compose routine and technical letters and memoranda. Skill in taking and transcribing dictation. Excellent written and oral communication skills.

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