Position Summary: Secretary/Receptionist

The Secretary/Receptionist is responsible for the opening and closing the office based on schedule, greeting visitors and employees, answering telephone, processing co-payments and updating insurance information, managing referral cash box, accepting referrals, sending faxes and distributing incoming faxes and mail to appropriate staff. Will also schedule appointments for outpatient therapists and doctor and assist with evaluation prep for doctor. This part-time position offers up to 29 hours weekly with afternoon hours from 12-5pm preferred.  

CORE COMPETENCIES:

• Perform receptionist duties:
  
  
  
  • Open/close office based on schedule, greet consumers and employees, answer telephone, take co-payments, update insurance information, manage referral cash box, accepts referrals, sends faxes and distribute incoming faxes and mail to appropriate staff. Schedule appointments for outpatient therapists and doctor, assists with evaluation prep for doctor, answers not requiring knowledge of professional subject manner; refers more complex issues to appropriate agency staff.


• Monitor case files for completeness of forms, track and distribute documents, complete filing in a timely manner for outpatient program.


• Provide secretarial support: typing, scheduling, copying as requested by line staff.


• Inventory and ensure that office supplies are stocked and complete ordering when needed. Put together supply order on a monthly basis for office, cleaning and kitchen supplies.


• Seek supervision when questions arise.

Job Location
Beaver Falls, PA

Position Type:
Part-Time

Who We Are: Founded in 1854 by the Rev. Dr. William Passavant in Zelienople, Pennsylvania, Glade Run has evolved over the years to meet the changing and increasingly challenging needs of children, adults and families throughout Western Pennsylvania and beyond. With a focus on education, mental health, autism, and unique therapeutic offerings, Glade Run has a long tradition of linking faith and service. Last year, Glade Run served over 5,000 individuals with impactful, innovative services in school, home, and community settings. Equal Opportunity Employer

QUALIFICATIONS:

1. High school graduate or equivalent.


2. Ability to type accurately and operate other business machines.


3. Working knowledge of computer and/or software including Microsoft Office. Prior experience using Electronic Medical Records (EMR) preferred.


4. Ability to work cooperatively with other office personnel; be pleasant and hospitable to visitors.


5. Ability to adjust hours to job requirement including evenings and weekends, as assigned.


6. Ability to identify with the Agencys Mission Statement and support the agencys Core Values.


7. Must be eligible for PA State Police clearance, PA Child Abuse History Clearance and FBI Clearance.