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SUMMARY
Performs Accounts Payable (A/P) functions which include processing invoice and payments through the payables automation system as well as processing expense reports and making their payments. Interacts with vendors and internal departments to resolve account discrepancies and facilitate the payment process. Performs monthly closing duties as required. Performs financial (A/P) system testing as required. Completes banking verification for ACH account changes. Liaises with internal and external audit teams as needed.
PRIMARY RESPONSIBILITIES
Facilitates and troubleshoots invoices through the A/P automation system (Oracle & Inspyrus).
Generates payments in Oracle that are transmitted to the bank (ACH and checks).
Performs month-end closing duties including processing open transactions in a timely manner, recording payments to the general ledger, and working closely with various areas of the business (including IT) in order to facilitate month-end close. Ensures that transactions in Oracle are processed prior to closing the monthly period.
Performs user acceptance systems testing (UAT) and rollouts relating to the financial system as needed.
Processes and audits travel and expense (T&E) reports. Handles inquiries from departmental liaisons on T&E spend. Prepares monthly analysis of T&E spending.
Performs banking verification steps to confirm vendor banking additions/changes to the electronic banking system (EBS).
Purchases and tracks gift cards for various initiatives, such as contests or awards.
Administers the supplier master data records. This includes entering new suppliers, facilitating banking information and related changes, and ensuring that supplier records are accurate.
Works with internal and external audit teams to provide reports and documentation based on various inquiries and projects.
ADDITIONAL RESPONSIBILITIES
Maintains detailed and uniform records of data for invoices, including emails and backup copies.
Works with other departments on A/P-related inquiries and analysis questions.
Performs system troubleshooting with Information Technology (IT) when needed.
Researches invoice and payment inquires as required.
Monitors a shared mailbox and handles inquires received.
Assists in training temporary employees/interns within A/P area when needed.
Works on special projects as needed.
REQUIRED SKILLS & ABILITIES
Proficient in Oracle, Excel, and accounting systems.
Excellent analytical and organizational skills with ability to multi-task.
Excellent verbal and written communication skills.
Strong attention to detail.
Bachelor's Degree in Accounting or Finance, or relevant Accounting work experience in lieu of degree.
EDUCATION/EXPERIENCE: 2 years' experience with Bachelor's Degree or 4-6 years' experience with Associate Degree.
WORK ENVIRONMENT: Hybrid Role - Eligible for Remote work 2 days per week following onboarding period (90 Days)
FLSA: Non-Exempt
SALARY RANGE: The recruiting base salary range for this full-time position is $44,900 - $61,500. Within the range, individual pay is determined by factors, including job-related skills, experience, and relevant education or training. See our Careers landing page for additional information about our compensation and benefit programs. Internal Job Grade: A2
