Job Description:

Paralegal

Are you looking for an organization where you can make a positive impact in people's lives? Our mission at Signature Health is to make behavioral health, primary care, infectious disease, case management services and more accessible to vulnerable patient populations of all ages across Northeast Ohio. As a non-profit community health center, our team of 800+ colleagues help individuals and families overcome mental health issues, recover from addiction, and improve their physical health.

If you share in our mission and are looking for an inclusive, compassionate and patient-focused agency, then Signature Health is the place for you!

In addition to a rewarding career, you will have access to the following benefits:

• Highly attractive compensation package


• Employer shared medical benefits, dental and vision


• 401(k) with company match


• Tuition & Professional Development Assistance


• Generous paid time away from work (PTO)


• Federal Loan Forgiveness Program (available on eligible on roles)


• And much more!

Read below how you will contribute to putting good health within reach of all our community members and apply today! 

SCOPE OF ROLE

Reporting to the Compliance Manager, the Paralegal is responsible for electronically managing the corporate documents and records of Signature Health, including but not limited to, policies, procedures, training documents, contracts, and templates. The Paralegal will help to ensure proper organizational management and standardization of corporate documentation. The Paralegal will provide initial review and drafting of contracts. The Paralegal will review and coordinate agency subpoena responses. 

HOW YOU’LL SUCCEED:

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  ·         Review and process standard legal documents including subpoenas, contracts, summonses, appeals, warrants and motions.

  
  

  ·         Develop, implement and maintain an electronic database of corporate documents.  Preference for applicants with SharePoint experience, but experience with other programs is accepted.

  
  

  ·         Proofread, draft, format and edit legal documents such as contracts, motions, letters.

  
  

  ·         Develop, implement, and maintain a process to ensure all agreements are annually reviewed and terminated when necessary.

  
  

  ·         Consult with staff to identify problems in accessing electronic content and implement process improvements.

  
  

  ·         Ensure that information uploaded in the document management system conforms to the established standards, including basic formatting to match templates, proofreading, uploading of documents or other informational content, consulting subject matter experts on tags and metadata, and inputting missing metadata or tagging information.

  
  

  ·         Review subpoenas, coordinate response to subpoenas, prep staff members for court appearance, draft motions for attorney’s review, file motions with the court, ensure all subpoenas are tracked.

  
  

  ·         Communicate with external stakeholders such as attorneys or patients, in resolving issues related to subpoenas or patient grievances.

  
  

  ·         Facilitate execution of documents or approval workflows through electronic or wet signatures from all parties and track the status of documents requiring signatures.

  
  

  ·         Adhere to all legal, regulatory, and accreditation requirements for document retention.

  
  

  ·         Participate in the Sharepoint governance committee and conduct process update and document review sessions, sharing important milestones, and setting priorities with department and executive leadership.

  
  

  ·         Coordinate periodic review and approval of documents with subject matter experts in accordance with Signature Health standards, regulatory requirements, and document retention policies to ensure content is up to date, accurate and obsolete material removed.

  
  

  ·         In collaboration with Signature Health’s leadership, marketing, and human resources teams manage the release of document updates and track distribution or acknowledgement of those documents as required.

  
  

  ·         Comply with all agency policies and procedures.

  
  

  ·         Maintain all aspects of HIPAA, promoting patient confidentiality and right to privacy.

  
  

  ·         Adherence and completion of compliance training provided by Signature Health.

  
  

  ·         Responsible for and completes all productivity/documentation requirements.

  
  

  ·         Participate in all assigned staff meetings and staff development programs.

  
  

  ·         Demonstrate appropriate attendance and punctuality in adherence with Signature Health policies.

  
  

  ·         Other duties as assigned.

  
  

KNOWLEDGE & EXPERIENCE:

• Paralegal certificate required; 3+ years of experience with contract management or paralegal experience required.


• Experience with Sharepoint, Docusign, or other similar programs is preferred


• Experience with subpoenas, court proceedings, drafting motions, filing motions, and responding to subpoenas/testimony requests.


• Excellent communication and interpersonal skills, with experience working with across multiple stakeholders, including technical teams


• Experience writing, editing, and maintaining knowledge content in alignment with both knowledge strategy and overall business goals and objectives required


• Experience with developing and using methodologies and tools to maintain, classify and grow SharePoint documentation required


• Ability to manage multiple workstreams and deliverables and coordinate across functional initiatives to meet deadlines.


• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel), and basic administrative technology (scanners, PDF, etc.) required.

WORKING CONDITIONS:

·       Work is normally performed in a typical interior/office/clinical work environment.

·       While hours of operation are generally standard, flexibility to work evenings and extended hours may be required.

·       Requires periods of sitting, standing, telephone, and computer work. 

·       Hearing: adequate to hear clients or patients in person, over the telephone or through telehealth technology.

·       Speaking: adequate to speak to clients or patients in person, over the telephone or through telehealth technology.

·       Vision: Visual acuity adequate to perform job duties, including reading information from printed sources and computer screens.

·       Physical effort required: occasional lifting and carrying items weighing up to 15 pounds, unassisted.

·       Possible exposure to blood borne pathogens while performing job duties.

·       Frequent bending, reaching, and repetitive hand movements, standing, walking, squatting and sitting, with some lifting, pushing and pulling exerted regularly              throughout a regular workday.

·       Sufficient dexterity to operate a PC and other office equipment.

This Success Profile is not an exhaustive list of all functions or requirements that you may be required to perform; you may be required to perform other job-related assignments as requested by your supervisor or the company. You must be able to perform the essential functions of the position satisfactorily; however, if requested, reasonable accommodations may be made to enable you to perform the essential functions of this job, absent undue hardship. Signature Health may revise this Success Profile at any time, with or without advanced notice. 

All employees of Signature Health are required to comply with the Signature Health Annual Influenza Vaccination Policy. This policy requires employees to obtain an annual flu vaccination. A medical and/or religious exemption may be submitted for review by the Signature Health Review Committee. Exemption requests are not guaranteed to be approved.

 

#INDSH1

 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Administrative

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