Job Description:

Arcadis is seeking a Document Controls Specialist to join our team in New York/New Jersey.

At Arcadis we focus on attracting, retaining and developing people who share our passion and commitment to improve quality of life. In return we offer you the opportunity to transform your world and the world around you, that could be through client work, upskilling yourself, championing equality and inclusion or getting involved in charity work, to name just a few. Our people value different perspectives, they care about the sustainability of our planet and dare to shape the future.

One of our core values is 'people first', and supported by our Lovinklaan foundation, we invest in you for the long term, to ensure you reach your full potential. You'll have the opportunity to own your career and work on industry-defining projects, finding solutions to real challenges that make a difference to people's lives. You're encouraged to have a growth mindset and are given the space to develop personally and professionally, building a flexible career that works for you.

Role description:

In this role you will manage document control and work flow processes on the owner's web-based project management system.

Role accountabilities:

• Obtain and document the required submittal schedule from the Contractor, owner and any Engineers / Architects / Contractors during the life of the project.
• Operate, maintain and continually update the Program's record keeping systems to store all documents relating to the Program.
• Employ simple folder hierarchies and metadata tagging methods that enable intuitive EDMS search capability in a user-friendly manner.
• Assign role-based permissions.
• Quality Assurance check documents for accuracy of metadata information prior to processing in the Program's electronic document filing system(s).
• Provide assistance in the distribution of technical documentation.
• Develop and carry out acceptance procedures for all document deliverables. This will include procedures for document management (distribution of materials, document version control).
• Secure documents and records to protect from loss, damage, or deterioration, maintained in a system readily retrievable and available for use by authorized persons. Preserving programmatic and project records for all program phases.
• Provide effective training to EDMS end users.
• Develop and implement a close out process for the Document Control materials to be transferred to the owner at the close of the Project. Process shall include full organization and coordination of all documents for Port Authority O&M management and oversight.

Qualifications & Experience:

• Bachelor's degree in Engineering, Architecture, Construction Management or Business with (10) years related experience; in lieu of degree (7) years of experience in document controls and/or technical administrative support on a transit construction project required.
• Experience with Microsoft Office (Outlook, Word, Excel and Access).
• Experience in document management software (SharePoint, eBuilder, Documentum, ProjectWise, etc.).
• Experience with eBuilder software

Preferred Qualifications:

• Experience implementing, maintaining, and administering document management and controls for large and complex megaprojects.
• Experience with implementation, maintenance and audit of Electronic Document Management system (EDSM) software including but not limited to e-Builder, opentext Content Server (formerly known as PACS or LiveLink), and SharePoint.

Arcadis offers benefits for full time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including adoption assistance and tuition reimbursement. We offer seven paid holidays and potentially up to two floating holidays per calendar year depending on start, and 20 days PTO that accrue per year. The salary range for this position is $110,000 - $170,000.

Why Become an Arcadian?

Our work with clients has a direct impact on people's lives and on the planet. We make moving, living and belonging in cities safer, more resilient and more sustainable. By partnering with our clients as responsible custodians of our earth's resources, we can create a sustainable planet.

We continue to think of new ways to make positive impacts and create better experiences for people; data driven and digital solutions have become part of the Arcadis DNA. Working together with clients and using techniques like design thinking, we can get to the heart of our clients' most pressing challenges and work together to solve them.

As a global business, we have committed to support five of the UN's Sustainable Development Goals to ensure that our projects contribute to a better and more sustainable future for all. But it's not just the work that we do on client projects that benefits communities and our planet. As a global business, we are committed to making a positive impact to society by supporting local communities where we operate.

To help protect our planet, we monitor and measure non-financial information to inform business decisions and reduce our own environmental impact as part of our commitment to be net zero carbon as a global company by 2030.

Our Commitment to Equality, Diversity, Inclusion & Belonging:

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Transform Your World

#LI-BB1 #LI-Onsite #Mobility-ANA-Jobs #Construction

Apply Now