Requisition ID: 57578 Title: Expense Program Administrator II Division: Arthrex, Inc. (US01) Location: Naples, FL.
Main Objective:
Assists in maintaining company budgeting, financial planning, control, accounting, and reporting, by managing existing company credit card programs utilized for procurement, meeting/event spend and travel.
Essential Duties and Responsibilities:
Assist in the day to day maintenance of the Arthrex Corporate Credit Card Reconciliation programs including monitoring employee allocations, manager approvals, receipt package submissions, file downloads and payment.
Daily monitoring of expense reporting work queues for stale dated reports, missing/unmatched receipts and processing payments.
Assist in the enforcement and development of corporate T&E and purchasing card policies.
Facilitate and monitor employee expense report reimbursement through corporate ERP system.
Knowledge:
Knowledge of financial regulations, policies, practices, and principles. Ability to effectively coordinate activities with other departments. Ability to maintain positive relationships with end users and other internal constituents.
Travel:
Some travel may be required
Global Responsiblities:
Limited exposure to global operations with ancillary support in partnership and support of US or worldwide programs.
Skills:
Ability to handle multiple emails, tasks, and situations independently. Escalate concerns for review.
Ability to work in a fast-paced, changing environment. Strong problem solving, communication and organizational skills.
Ability to learn new systems quickly in order to perform job functions.
Strong attention to detail when documenting required information.
Intermediate level of Microsoft Office, Excel, Word, and Outlook.
Working knowledge of large ERP system, Concur preferred.
Specific Duties and Responsibilities:
Manage Card application requests.
Assist travelers with preparing travel expense reports.
Develop and deliver employee training materials for credit card procurement and expense reporting.
Partner with internal Compliance Department on aggregate spend reporting, data extraction, and system integrations.
Coordinate with meeting services on meeting card reconciliation and systems integration.
Prepare ad hoc credit card spend analysis reports on request.
Assist Corporate Travel Department with credit card reconciliation and hotel authorizations.
Manage day-to-day supplier relationships.
Manage the US Travel Policy.
Work with the LMS Team to maintain accurate training documents.
Management cardholders' access and payments to the card provider.
Work with GL to maintain up to date accounting information in the ERP.
Conduct regular program credits, immediately informs management of instances of misuse or fraud.
Education/Experience:
High school diploma or equivalent required
Bachelor's degree in accounting or related field preferred.
Minimum 1 year prior experience managing corporate credit card programs and related reporting.
Incidental Duties: The above statements describe the general nature and level of work being performed in this job. They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.
Machine, Tools, and/or Equipment Skills: Proficient in Microsoft office. Previous experience with SAP based accounting systems, Concur, and American Express at Work a plus. Familiarity with business intelligence systems and basic report writing.
Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret, an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
