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Graduate and Undergraduate Program Administrator at Rice University

Posted in General Business 30+ days ago.

Type: Full-Time
Location: Houston, Texas





Job Description:

Special Instructions to Applicants : All interested applicants should attach a cover letter and a resume in the Supporting Documents section of the application. We suggest the documents be in a PDF format to avoid formatting issues.

Position Summary

The Graduate and Undergraduate Program Administrator is responsible for the overall administration of Ph.D. program, Master of Energy Economics (MEECON) program, and the undergraduate program within the Department of Economics. The position assists in the development of graduate policies and provide administrative and financial management of two graduate programs averaging 80 students. This includes but not limited to, management of the admission process, assisting students with degree completion, and event planning related to graduate and undergraduate programs. This position also provides administrative support to the graduate and undergraduate program directors, the Department Administrator and serves as the liaison between the department and Graduate and Postdoctoral Studies and the School of Social Sciences Dean's office relevant to the responsibilities.

This position offers a hybrid work schedule and is hiring at a starting salary of $50,000 to $60,000 per year depending upon qualifications.

Essential Functions


  • Administers program operations, ensuring efficient, effective, and productive operations
  • Creates and implements plans to achieve graduate program objectives and mission
  • Maintains student records for the department
  • For academic programs, assists with graduate student recruitment and admissions, student records, curriculum support, coordinating the accreditation process, managing scholarships and fellowships, and monitoring student progress
  • Provides support to faculty, staff, and students as related to the program
  • Performs all other duties as assigned

Additional Functions

  • Assists the department chair and directors of graduate and undergraduate programs with correspondence, reports, data accumulation, and analysis as needed
  • Serves as departmental liaison to the Office of Graduate and Postdoctoral Studies
  • Interprets department and university policy governing graduate programs and provides expert advice to students, faculty, and staff
  • Processes graduate student expense reimbursements

Required Qualifications

  • Bachelor's degree
  • Three years of administrative experience
  • Ability to develop and initiate new strategies
  • Advanced problem-solving skills
  • Strong verbal and written communications skills
  • Ability to work well under pressure and manage projects simultaneously
  • Strong organizational and time management skills
  • Advanced knowledge of Microsoft Office suite
  • Strong data analysis skills
  • Ability to work independently and as part of a team to meet expected deadlines and schedules
  • Adept at problem solving, creating contingency plans and handling issues when necessary
  • Strong customer service orientation and attention to detail

Preferred Qualifications

  • Experience working in an institution of higher education
  • Experience working with Oracle ERP system

Rice University HR | Benefits

https://knowledgecafe.rice.edu/benefits

Rice Mission and Values

Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Current Rice University COVID policies, which include vaccination, face mask, testing, gatherings, occupancy limits, and travel policies can be found here: https://coronavirus.rice.edu/policies

About Us

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.





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