Human Resources Assistant at VisionFirst

Posted in General Business 10 days ago.

Type: Full-Time
Location: Louisville, Kentucky

Job Description:

The Human Resources Assistant will provide administrative support for a variety of HR functions within a growing employee-owned organization. Key results areas include, but are not limited to:

Maintains information in the HRIS and benefits portals.

Processes new hires and separations within the Human Resource Information System (HRIS).
Ensures other necessary employee updates are completed correctly and timely, including changes to employees' address/contact information, direct deposit accounts, tax information, and earnings or deductions.
Works directly with the appropriate payroll contact when necessary for any escalated questions or troubleshooting.
Completes necessary changes/updates in related benefits portals.
Review's reports and invoices to ensure data accuracy and compliance.
Provides talent acquisition support utilizing the applicant tracking system within the HRIS.

Provides administrative support across various HR functions.

Ensures the appropriate person is contacted when questions, concerns, or issues need to be escalated.
Assists with or completes various payroll and regulatory reports. Prepares information for regulatory audits.
Responds to requests for employment verification.
Assists with background checks.
Completes various projects to help streamline processes and maintain best practices.
Supports employee engagement initiatives, including maintaining internal company app and contributing to various social media platforms.
Ensures personnel files and other documents are maintained as required.
Assist with other related clerical duties for all departments such as photocopying, faxing, filing and creating business correspondence and reports.
Provides backup administrative support to the operations team when needed.


Excellent written and verbal communication skills
Must be detail-oriented and highly organized
Proficient with technology, including the HRIS and Microsoft Office.
Strong problem-solving skills
Ability to handle high levels of confidential information
Must be a team player able to provide a high level of customer service
Ability to multitask and handle competing and shifting priorities

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