Job ID: 2023-16321 Type: Full-Time # of Openings: 1 Category: Administrative Support
Princeton University
Overview
The Office of the President has an immediate opening for a Project Manager. The position will oversee a variety of projects for the Office of the President, including large events, speaking engagements, filmings, searches, and visits by external delegations. The ideal candidate will have strong administrative skills and the ability to manage multiple projects simultaneously.
Responsibilities
Project Management
Provide administrative support for Cabinet searches.
Manage Pre-read book publication and distribution.
Coordinate filmings, interviews, and requests for quotes.
Serve as the primary contact for delegations and external visitors.
Support courses taught by the president.
Collect annual department reports.
Manage the president’s blog in coordination with campus partners.
Other projects as assigned.
Events and speaking engagements
Confirm event details with campus and external partners.
Prepare event flow/logistics memos for speaking engagements.
Review remarks prepared by campus partners and query as appropriate.
Prepare briefings for campus events.
Oversee planning for the President’s participation in major campus events, including Commencement, Class Day, Baccalaureate, ROTC Commissioning, Reunions, and Nassau Hall Society.
Track presidential speaking engagements and coordinate drafting of remarks.
Staff the President at campus events.
Coordinate logistics for meetings with external constituencies that are hosted by the President.
Correspondence
Forward correspondence and follow-up on outstanding responses.
Conduct research for correspondence handling and responses.
Draft replies to incoming letters for the president’s signature.
Oversee large mailings in coordination with other campus offices.
Coverage
Provide coverage for Assistant to the President during planned absences.
Provide occasional coverage for the Lowrie House Event Planner during unexpected absences.
Qualifications
Qualifications:
Project management experience
Strong attention to detail
Ability to manage competing priorities
Ability to deliver high-quality work at a rapid pace
Diplomacy, tact, and discretion
Excellent writing and proofreading ability
Preferred qualifications:
Experience supporting a senior-level administrator or executive
Higher education experience
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
