Executive Assistant at JBT Corporation

Posted in Other 14 days ago.

Location: Chicago, Illinois





Job Description:
JBT Corporation

AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of JBT Corporation to provide equal opportunity for qualified persons and not to discriminate against any applicant for employment because of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, citizenship, or any other characteristic protected by federal, state or local law at the JBT Corporation location to which this application is submitted. In addition, as a Federal Government contractor, JBT Corporation is an affirmative action employer. If you require accommodation during the application process, please contact the local Human Resources department. EOE-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you have a disability or impairment that prevents you from completing the online application, please seek the assistance of your local employment services agency. JBT maintains active relationships with local employment services agencies, and they have pledged their support in assisting any applicant needing help in applying. To find information on agencies throughout the United States, please go to www.careeronestop.org

You may also call Megan Meagrow at 844-286-4524 if your disability or impairment prevents you from applying online. NOTE: Do not use this number unless you need assistance because of a disability or impairment. The personnel attending this phone line will not be able to give you a status update regarding your application and will not be the individuals making a decision regarding your employment.


Executive Assistant

US-IL-Chicago

Job ID: 2023-10316
Type: Regular Full-Time
# of Openings: 1
Category: General Admin & Mgmt

JBT Corporation

Overview

John Bean Technologies Corporation (JBT) is a leading global technology solutions provider to high-value segments of the food and beverage industry with focus on proteins, liquid foods, and automated guided vehicles JBT designs, produces, and services sophisticated products and systems for multi-national and regional food companies through its FoodTech segment JBT also sells critical equipment and services to domestic and international air transportation customers through its AeroTech segment We have a fantastic opportunity for an Executive Assistant to join our team!

The Executive Assistant provides administrative support to the Executive Vice President, General Counsel and the Executive Vice President, Supply Chain This position is based out of our corporate office in downtown Chicago

What we offer:

  • Medical, Dental, Vision coverage Fantastic 401(k) plan with company match - up to 65%
  • Company paid Short Term Disability, Long Term Disability, and Life Insurance
  • Paid Holidays
  • Vacation Pay
  • Growth Potential

BENEFITS - Start from day 1!



Responsibilities

A day in the life of our Executive Assistant

  • Provide support scheduling meetings and managing calendars and team distribution lists
  • Arrange all domestic and international travel working with an external travel agency and online travel system (Concur), creating travel itineraries and handling changes as requested, and manages any necessary travel documents (such as visas and passports)
  • Prepare and monitors monthly expense reports
  • Perform a variety of general administrative tasks including production, organization and filing of correspondence and other records, management of department electronic file shares, answering telephones and supporting on-site meetings
  • Administration of the Legal Team and Supply Chain SharePoint sites (internal websites) including developing and modifying content and ensuring functionality
  • Open and edit matters, processes billing and runs reports (including spending and accrual reports) in the Legal Team’s Legal Tracker (Serengeti) matter management system
  • Administer and run reports from the company’s E-Learning platform and the company’s hotline and monitors the JBT Legal and JBT Ethics Team inboxes
  • Process and follows up on payments on vendor invoices through Legal Tracker and the company's accounts payable systems (including running past due reports), interfacing with the company’s Shared Services Center and vendors as needed to ensure timely payments and to troubleshoot and respond to inquiries
  • Provide logistical support for Board of Directors meetings, including assisting with hotel reservations, local travel requirements, catered meals, organizing Board dinner (booking and coordinating with restaurants and food vendors) and preparing itineraries
  • Assist with data entry and administrative tasks, as needed, in support of legal entity maintenance and support and online compliance training programs
  • Complete and supports PowerPoint slide presentations including compiling and summarizing key data points from Tableau or Excel worksheets
  • Perform other related duties as required and assigned


Qualifications

What we would like to see in your experience

  • Prior experience supporting senior executives in a corporate environment
  • Strong technical and organizational skills
  • Proactive problem solver and independent thinker
  • Very good interpersonal skills and ability to build relationships with a global mix of employees and external vendors
  • Proven ability to handle confidential information with discretion
  • Ability to prioritize and handle matters expeditiously and proactively
  • Excellent attention to detail
  • Strong written and verbal communication skills
  • Ability to work well with peers in sharing responsibilities
  • Proficient in Microsoft Office (Outlook, Word, Excel, Visio, PowerPoint), SharePoint
  • Tech savvy, with an aptitude for learning to use and teach others to use new applications and systems
  • Experience with Concur and Legal Tracker (Serengeti) preferred
  • Experience working with attorneys and supporting Board of Directors a plus

You may also call Susan Cotton at 844-286-4524 if your disability or impairment prevents you from applying online NOTE: Do not use this number unless you need assistance because of a disability or i

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