Executive Assistant at State of Nebraska

Posted in Other 13 days ago.

Location: Lincoln, Nebraska

Job Description:

The State of Nebraska, Department of Health and Human Services is seeking a full-time Executive Assistant for the Director of the Division of Medicaid and Long-Term Care at Nebraska State Office Building.

What we can offer you:

  • Stable Employment Opportunity

  • Career Development and Learning

  • Tuition Reimbursement

  • 156% match of first 4.8% contribution to Retirement Plan

  • 13 Paid Holidays

  • Generous Leave Accruals and benefits

  • Opportunity to be part of a caring organization

  • Opportunity to make a difference

  • Respect as a valued team member

DHHS State of Nebraska values our employees as well as a supportive environment that strives to promote Diversity, Inclusion, and Belonging. We recruit, hire, train, and promote in all job qualifications and at all levels without regard to race, color, religion, sex, age, national origin, disability, marital status, or genetics.
Examples of Work
The Executive Assistant, provides support to the DHHS Director of MLTC.

This individual provides direct administrative support to the Director in a variety of duties. Duties include managing Director's extensive and complex schedule, appointments, phone calls, and emails; facilitating critical correspondence to meet deadlines; providing logistical support for internal and external meetings; coordinating travel and reimbursement; and other administrative duties as assigned.
Qualifications / Requirements
REQUIREMENTS: Associate degree in public or business administration, accounting, or any discipline related to the work assigned. One year of experience in administrative, business management or technical support work including collecting and interpreting statistical, financial, program, or administrative data; or interpreting laws, rules, regulations, and processes. Experience may substitute for education on a year-for-year basis.

PREFERRED: Experience in responding to and/or processing tickets/incoming requests, prior background in supporting upper management in an administrative capacity, proficiency with Microsoft Office products and/or management information systems, prior supervisory experience a plus. Applicants should have experience with and strong customer services skills, the ability to learn new or unfamiliar databases, data entry skills, typing skills, office skills and be able to manage different tasks throughout the day. It is preferred applicants have some experience with NFOCUS and/or ONBASE.
Knowledge, Skills and Abilities
Knowledge of: administration and management principles and practices; research and administrative survey techniques; the principles and practices of budgeting, accounting, and fiscal control; personnel management practices; business computer and communication systems; work planning and organizing; federal and State laws and regulations that govern the work assigned.

Ability to: communicate in person, and by telephone, computer, email, and correspondence to exchange information and ideas and to promote agency needs, plans, and objectives; interpret program-administrative requirements, policies, regulations, and other guidelines; interact with immediate supervisor and managers/employees of the employing agency, other governmental and organization representatives, and the public, to gain their cooperation and establish work relationships; conduct research activities and summarize technical data and conclusions into reports; study problem areas, analyze relevant data, and formulate alternative courses of action; interpret and apply directives and instructions pertinent to assigned work; apply management practices, theories, techniques and methodologies; learn the goals, policies, and operations of the employing agency related to assigned work; learn the inter-relationships and communication channels among agency organizational units and operations and the groups served.
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