Staff Assistant, II at Massachusetts General Hospital(MGH)

Posted in Other 8 days ago.

Location: Cambridge, Massachusetts

Job Description:

**This role is open to a hybrid model: three (3) days in-person, two (2) days remote at the Ragon Institute in Cambridge, MA.


This position is located at the Ragon Institute in Cambridge, MA and is a part of Massachusetts General Hospital, MIT, and Harvard Medical School. We are a results-oriented group of highly motivated scientists from the fields of immunology, virology, genetics, vaccinology, and technology development who perform translational research to treat and prevent HIV. At every level, we value intelligence, teamwork, dedication and creativity, and we're always looking for people with those skills who thrive in teams and dynamic environments. We are passionate about understanding the relationship between immune responses and HIV in mucosal surfaces within the context of global health and women's health research!

Reporting to Dr. Douglas Kwon ( and Dr. Shiv Pillai, the Staff Assistant provides administrative support and serves as a point of contact for PIs in a professional, courteous, and helpful manner. The role also includes occasionally serving as project assistant for the planning of educational workshops taught by Dr. Kwon.

We're looking for a someone who is eager to grow in this role, eventually taking on additional responsibility and visibility within the Kwon and Pillai Labs.

Job Duties:

  • Administrative support for senior faculty members, including calendar management, scheduling meetings and teleconferences, and arranging domestic/international travel

  • Assorted administrative tasks and miscellaneous errands as needed

  • Process expense reports, invoices, vendor check requests, and advanced authorization requests for special events

  • Assist with prospective applicant onboarding and new-hire support

  • Work with project manager staff to ensure compliance with research regulatory matters

  • Act as liaison between PI, lab personnel, and Ragon administrators

  • Manage the lab website and social media


Minimum degree and field of knowledge: B.S. or B.A.

Years experience required: 0 - 2 years experience


  • Excellent calendar and time management skills, and the ability to manage complex operations in a fast-paced environment

  • Executive-level interpersonal skills needed to interact with all levels of management and staff

  • Experience with event planning and scheduling travel arrangements preferred

  • Professional demeanor, proactive, resourceful and efficient in all tasks

  • Occasional evening and weekend work related to special events and meetings may be required

Additional Qualifications:

Must possess superior organizational and communication skills. Candidate must be able to take initiative, to work independently and as part of a team, to prioritize tasks and complete assignments with accuracy. Should have strong written and oral communication skills and be capable of preparing draft correspondence. Potential for growth in this position is a must.

The above job description details the major duties and qualifications of the listed position. The employee hired to this position confirms that he/she is able to perform all duties outlined. Although the specific duties and responsibilities of this position may vary slightly, the supervisor of this position will ensure that the employee hired to this position is trained and qualified to complete each task assigned. If the duties or responsibilities of this position need to change significantly, then the supervisor must submit an updated job description to the Office Manager for review.

EEO Statement

MassachusettsGeneral Hospital is an Equal Opportunity Employer. By embracing diverseskills, perspectives and ideas, we choose to lead. Applicationsfrom protected veterans and individuals with disabilities are stronglyencouraged.
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