Posted in Other 8 days ago.
Location: Boston, Massachusetts
GENERAL SUMMARY/OVERVIEW STATEMENT:
Serves as a member of a team dedicated to coordinating and processing specimens for the Renal service for the Department of Pathology. Reporting to the Administrative Manager and the Medical Director of Renal, this position is responsible for receiving, accessioning, coordinating and tracking specimens, handling inquiries from clinicians, verifying patient and client documentation, patient registration, billing, transcribing, faxing and filing reports. The Pathology Renal Administrative Assistant will perform all duties necessary to assist Renal Pathology technicians or department staff to ensure continuity of laboratory operations. Needed skills and techniques will be developed during first six months of employment through directed work assignments and in-service training.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
1.Serves as point person for Renal Pathology: Receives calls informing the delivery of fresh tissue specimens and answers questions about in-house biopsies. Works with Surgical Grossing room to troubleshoot any problems with Pathology Requisitions and to register patients if needed. Performs Administrative duties for Renal Pathology faculty.
2.Opens, organizes and accessions all Renal consult cases received - including private cases. Contacts institutions to find missing information and works with the Renal Pathology Fellow and/or Senior staff to resolve any problems. Registers any patients who will be billed for such consultation. Registers any MDs that are not currently in the BWH system.
3.For outside consults, works directly with Renal Attending and/or Fellow to determine whether material must be requested for special studies. Documents all communications and assists the Renal Service with ordering of tissue-based studies.
4.Notifies Renal Pathologists in timely way regarding tissue requests and their status. Also, may request diagnostic clinical information.
5.Types from dictation and handwritten copy all manner of documents, including: manuscripts, reports, grants, correspondence, manuals, abstracts, minutes, and schedules. Proofreads all work performed for accuracy and performs basic editing of material for spelling and grammar. Typing requires the use of independent judgment and analytical ability to follow established guidelines (e.g. specific journal requirements, NIH grant formats). Types autopsy cases for residents as well.
6.Schedules appointments and meetings. This will include obtaining meeting space, scheduling and assisting participants with special needs.
7.Photocopies articles, manuscripts and grants, pathology reports, book chapters, correspondence, etc., collating copies and distributing to other individuals as directed. Retrieve and organize case slides and paraffin blocks for the Rena service and all associated staff.
8.Performs miscellaneous administrative tasks, including retrieval of materials from medical libraries, faxing transmissions, preparation of materials for couriers, and delivery and pick-up of materials in the medical campus. Responsible for requesting additional materials when needed and returning consultation materials. This also includes pulling and mailing out all requested case materials requested by other hospitals.
9.Assists the Director with development and updating of manuals (e.g., Standard Operating Procedures) for Renal and Hematopathology service-related protocols and activities.
10.Maintains established departmental policies, procedures, and objectives, including the areas of quality assurance, safety, environmental affairs and infection control. Performs all other duties and responsibilities, and assists others in various Dept. of Pathology activities, as directed.
High school diploma or equivalency required. A.S., B.S. or B.A. in a biological/physical science highly desired. Previous experience in a laboratory setting is highly desired. Computer skills highly desired.
•Must possess manual dexterity and good visual acuity.
•Must possess excellent organizational skills and ability to prioritize work appropriately.
•Ability to methodically record data with a very high level of accuracy.
•Good interpersonal skills to interact effectively with co-workers and department staff.
•Strong computer skills with specific knowledge of Microsoft Office: Word, Access Excel and Power Point
•Ability to work in a fast-paced dynamic work environment
•Ability to work collaboratively with a team and in conjunction with surgical pathology supervisors.
•Must be able to work with minimal supervision and exercise sound judgment but able to determine limits of responsibility.
•Must be able to handle confidential information with absolute discretion and sound judgment.
•Fast paced hospital laboratory/office environment.
•Minimal patient contact, but extensive contact with physicians and providers.
•Daily contact with laboratory technical staff
•Specimen handling and exposure to chemicals and other hazardous materials, all under controlled conditions. Minimal risk when proper protocols are observed and followed.
•Periods of extended standing, sitting, or walking.
Charges to patients for special studies performed are based on the information logged into the surgical pathology computer system by the technician. Any mistake could potentially result in the billing of inaccurate charges.
Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.
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