Portfolio Administration Coordinator at Cushman & Wakefield

Posted in Other 8 days ago.

Location: St. Louis, Missouri

Job Description:

Job Title
Portfolio Administration Coordinator

Job Description Summary

Responsible for reviewing leased and owned property documents as well as compiling and maintaining critical location data including financial and contractual obligations as part of the lease administration process. This position may be assigned to one or more accounts/clients and may provide some administrative support to the internal portfolio team.
Job Description
Job Description


  • Review, a bstract a nd a u di t le as e and owned location d ocum e n ts i nc l u di ng u pd ating a n d m a i nt ainin g al l l e as e in f o rm at i on a nd d ata i n o u r tech nol o g y i n f or m at i on syst e ms , a s re q u i r e d

  • Rev ie w clie nt-p a r t n e r i nvo ic es i n c o nju nc t io n w i th le ase re q u ir e m e n ts a n d collect proper supporting b ac k -up d oc u m e n ta ti on from landlords/billing authorities a n d confirm all c alc ulatio n s a re cor r ect

  • Assist Portfolio Lease Analyst with designing, producing a n d r ev ie w of s el ect e d m o n th ly / q u a rter l y c ost re p ort s , id e ntif y a n d t ra c k sa vin gs, id e ntif y ex c e p t io ns, invest ig ate c aus es of ex c e p t i o ns , a n d r ec omm e n d so l u ti o n s t o p r even t f urther errors

  • Co mm u nic ate f re q u e n tl y w i th fi eld p er so n nel . N ot if y fi e l d of cr i t ic al d ates , real es t ate p ol ici es a nd pro c e d u r es, a n d as sis t wit h ge n e r a l fi eld in q ui r i es

  • Ensure proper document management measures are followed for all leased, owned and other associated documents. M ai nt ai n fil e retr i eva l /s t ora g e, scan documents, open/distribute mail

  • Req u est an d p rocess cert ific at e s of i nsurance as required by the lease documents

  • Ensure completion of t ask pr i ori ti es a n d sc h ed ules f or port f o li o o bj ect iv es

  • Und e r s t a nd n et pre se nt val ue a nd tim e v alue of m o n ey

  • Rev ie w a n d a p pro v e exp e n d i ture s , p e r es t a blis h e d a u t h o r it y l evel. E nsure t h at e x p e n di tu r es co m ply w it h Clie nt a n d Cushman & Wakefield p olici es

  • Review and analyze all m ajor re -oc c ur ri ng i n iti a tiv es ( i .e. b u dg ets, b us in ess p lans , m o n th ly , q u a rte rly , a n d a n n u al r e p or ti n g , e tc .)

  • Coor di n at e activi t i es wit h ot h e r di visio ns i nc l u di ng B ro k erage, F ac iliti es M a na g em e n t, C o ns truct i o n / D es ig n, etc. as n e e de d


  • 1 - 2 years of relevant work experience

  • Excellent inter n a l a nd ex t ernal cus t o m er s er vic e

  • Eff ect iv e int e r p er s o na l s kill s

  • Working knowledge of Mic roso f t Of fic e

  • S tro n g verb al/w ri t ten co mm u nic a tio n s kill s

  • A bi lit y to u n d er s ta n d, i n t er p re t , a n d a bstract co m p l ex r e a l esta t e le ase t er mi n ol o g y

  • A bi lit y to work i n d e pe n d e ntl y

Physical Requirements

  • Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

  • May involve periods of standing, such as operating at a copier/fax/scanner

  • Regularly required to talk, hear, and use hands and fingers to write and type

  • Ability to speak clearly so others can understand you

  • Ability to read and understand information and ideas presented orally and in writing

  • Ability to communicate information and ideas in writing and orally so others will understand

"Cushman & Wakefield is always looking for great talent to join our team. We are currently building our talent pipeline for future business wins. Please view and apply if you are interested in learning more about this potential opportunity and any others we expect to have open shortly."







Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, email HRServices@cushwake.com or HRServices@cwservices.com. All inquiries not related to accommodations will go unanswered.

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