We're committed to bringing passion and customer focus to the business.
Job Description Summary: SOLV Energy is an engineering, procurement, construction (EPC) and solar services provider for utility solar, high voltage substation and energy storage markets across North America. We are committed to bringing passion and customer focus to our business. If you're interested in a meaningful career with a brighter future, join the SOLV Energy Team.
Job Description:
*This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned
The Office Manager will perform variety of clerical and general office tasks in support of assigned location (i.e., department, project office, etc.) The position will be based out of the Bend, OR office.
Position Responsibilities and Duties:
Maintain professional manner with clients and employees, including greeting visitors, solicitors, delivery personnel and managing access
Assist with building access, open and close office at beginning and end of each workday
Maintain professional appearance of all conference rooms, office areas, patio, etc.
Oversight of office supply inventory and ordering - including printer supply & maintenance
Manage and update parking portal for new hires, current employees, and assist with tickets
Maintenance- submit, track service requests and coordinate repairs with preferred vendors
Coordinate and perform a range of division/department support activities; serve as a liaison with other divisions/departments
Take photos, print badges, provide building access
Sort, screen, review, scan, and distribute incoming and outgoing mail; compose, prepare, and ensure timely response to a variety of routine inquiries (occasionally entails driving to the post office for certifying mail/ picking up mail/ dropping off packages)
Manage & coordinate travel arrangements - airfare, car rental, hotel, conferences, off site visits
Update/distribute monthly office phone extension and WIP listings
Maintain building security and safety procedures as instructed by Facilities Manager.
Overhead Coding for SOLV accounting (entails working with accounting and occasionally reaching out to Admins/ PM's/ Vendors/ or POC for further invoice information/ coding)
Coordinate events such as office lunches, company events, drinks, and process payments.
Timely management of company-issued credit card and expense reports
Establish, maintain, and update files, databases, records, and/or other documents as needed
Maintain storage supply areas, kitchen, coffee stations and patio areas within facility which includes ordering & restocking
Monitor office cleanliness and provide cleaning when needed and provide report of issues to Facilities Manager
Coordinate employee workspace move in or move out with Facilities Manager
Assist with in house facilities request ticketing system.
Update and maintain building maintenance records and status board if requested by Facilities Manager.
Other responsibilities as assigned
Minimum Skills or Experience Requirements:
High School Diploma or GED Equivalent
Computer experience and Facilities ticketing experience preferred
Effective communication and interpersonal skills
Strong organizational skills and ability to manage multiple tasks with problem-solving ability
Effective written/verbal English language communication skills, professional email and telephone manner
Ability to take and follow English instruction and obey all safety rules
General office and break area supply controls
Reliability, dependability, and flexibility
SOLV Energy Is an Equal Opportunity Employer
At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
