Nemours is seeking a Clinic Admin Assistant to join our team in Jacksonville, FL! This position will support Plastics, General Surgery, ENT, Speech, Audio, Urology, and Continence Clinic.
Essential Functions:
Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes, but is not limited to: building the template in the EPIC system and submitting to the enterprise templating team; complete and submit call schedules for all providers within division; coordinate template changes through the enterprise templating team; submit clinic cancellations, both planned and unplanned; coordinate surgical schedules with outlook schedules
Manage administrative leader's schedules with consideration to priorities and time efficiency
Handle incoming calls with courtesy, providing assistance and information as needed; page physicians as appropriate for the Physician to Physician line
Coordinate business travel - including airline reservations, hotels, auto rental and conference registrations for physicians, clinic staff for the divisions supported and administrative leaders.
Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the divisions assigned
Coordinate meetings with internal and external representatives, prepare agenda and handouts, schedule room and equipment, and arrange for meals.
Maintain/approve payroll time for individuals reporting to the administrative leader for the divisions supported
Maintain Physician payroll as well as assist with Timekeeper for those providing clinical research
Maintain academic activity database
Manage requests related to licensure, including payment; credentialing to external entities; specialty societies
Manage expense reports and other administrative payment requests
Must be able to work independently and think creatively
Must have the ability to work well with others.
Good communications skills and regular attendance are required.
Job Requirements:
High School Diploma required with additional training specific to administrative duties
