Job Description:

Special Instructions to Applicants : All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in a PDF format . Please note that the applicant tracking system does not convert attachments in Word format successfully.

Position Summary

Located in an urban environment on a 300-acre tree-lined campus, Rice University seizes its advantageous position to pursue pathbreaking research and create innovative collaboration opportunities that contribute to the betterment of our world.

BioSciences at Rice is home to undergraduate and doctoral degree programs in Biochemistry & Cell Biology and Ecology & Evolutionary Biology. We are investigating fundamental properties of living organisms and impacts on the future quality of life on earth.

The Faculty Coordinator oversees faculty search and recruiting and promotion and tenure process. This position maintains faculty data and records (except payroll and HR), compiles annual reports, and maintains database with faculty awards and appointments. The Faculty Coordinator also manages department seminars and other departmental events, provides general administrative support to the chair and administrator.

Ideal candidates should have experience working in a university or office setting. They should be detail oriented, know how to use the Microsoft Office suite, and have experience working with Google calendars. This position works with various levels across the university and must have excellent listening, verbal, and written communication skills.

Essential Functions

• Provides support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department
• Oversees faculty search and recruiting and promotion and tenure process
• Coordinates travel and agendas of the visiting faculty
• Interprets, implements, and ensures compliance with policies and procedures, and recommends alternative solutions
• Reviews and monitors trends to provide recommendations to streamline functions in the department
• Monitors and tracks budgets and expenditures, reallocates funds, and processes financial transactions
• Represents the department within the school and to the visiting faculty
• Creates communications and outreach plans to include relationship development, communications, and / or compliance
• Schedules seminar visits and logistics
• May coordinate the work of junior staff
• Performs all other duties as assigned

Additional Functions / Information

• Assists chair with faculty appointments and renewals
• Works closely with Department Coordinator for faculty hires
• Schedules faculty meetings, departmental events and lunches

Required Qualifications

• 
  Associate's Degree
  
  
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted
• 
  3 years of related experience in working in an office setting
  
  
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year for year basis may be substituted
• Intermediate knowledge of Microsoft Office to complete work assignments
• Intermediate data reporting skills
• Strong listening, verbal, and written communication skills
• Basic problem solving and critical thinking skills
• Ability to work under moderate supervision and complete tasks timely
• Customer service oriented

Preferred Qualifications

• Experience at a college or university
• Experience with Oracle ERP system
• Bachelor's Degree

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Current Rice University COVID policies, which include vaccination, face mask, testing, gatherings, occupancy limits, and travel policies can be found here: https://coronavirus.rice.edu/policies

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