Posted in Other 30+ days ago.
Location: Pullman, Washington
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COVID-19 Vaccine Information:
In accordance with Washington State Governor's Proclamation 21.14.3, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at hrs@wsu.edu or 509-335-4521 if you have questions.
Summary of Duties:
The Administrative Assistant is responsible for performing a variety of high level, confidential administrative duties to support Cougar Health Services and the AVC/ED. Duties include managing several calendars, including overseeing the AVC/ED's complex calendar, and coordinates meetings and events.
Take minutes at various meetings, establish and maintain records and files. Composes, prepares, edits and proofreads correspondence, and creates presentations, agendas, forms and monthly department administrative reports as directed. This position is also responsible for coordinating and maintaining Policies and Procedures for the department and maintaining training records for employees Continuing Medical education and monitors compliance for mandatory trainings. Set- up of office and meeting room equipment when necessary.
Provides broad support to the leadership of CHS and collaborates with internal and external partners as a representative of CHS in a way that supports our mission of contributing to student success and which reflects and promotes an attitude of inclusion, diversity, access, and equity.
Required Qualifications:
High School graduation or equivalent AND three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; OR equivalent education/experience.
Experience with record keeping.
Proficient in creating and editing spreadsheets and other databases.
Experience with creating fillable PDF forms and other PDF documents.
Proficient in producing work with a high attention to detail.
Excellent written and oral communications skills. Proficient in the use of Microsoft Office software including Word, Excel, PowerPoint, and Outlook.
Must have, or be able to obtain by time of hire, a valid driver's license.
Preferred Qualifications:
Proficient and competently able to proofread a wide variety of documents.
Experience editing a variety of complex documents.
Additional Information:
Area/College: Student Affairs
Department Name: Cougar Health Services
City, State, Zip: Pullman, Washington, 99164
Department Link: cougarhealth.wsu.edu
Monthly Salary: Range 40, $3,246.00 - $4,216.00 (Step A through L) Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
FTE: 100%
This is a Permanent position.
Posting Close Date: This position has been reposted and will remain open until a successful candidate has been identifie.
Background Check: This position has been designated by the department to require a background check.
Application Instructions: Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
Required Documents:
Resume
Cover Lettet
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WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.
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Washington State University
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Washington State University
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Washington State University
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