Senior Admissions Specialist at University of Oklahoma

Posted in Admin - Clerical 9 days ago.

Type: Full-Time
Location: Oklahoma City, Oklahoma

Job Description:

The OUHSC Office of Admissions & Records is looking for an outgoing, reliable person to join our team.  Exceptional customer service is a must, as this person will be the face of A&R and needs to have a friendly, welcoming attitude always. The role will include a variety of tasks and support for the department, so prioritization and organization skills are a must. Some data entry is required so attention to detail is very important. Communication with the campus population is a large part of this position, and this person must have the ability to communicate effectively with various audiences via email, phone and in person.


  • Processes all official and unofficial transcript requests, enrollment verifications, degree verifications and letters of good standing in accordance with University policies and procedures.

  • Prepares all board forms and transcript loads for external credentialing bodies for professional programs for students and alumni. Provides information regarding the status of such requests.

  • Serves as first contact for the Office of Admissions and Records by answering and routing phone calls, greeting walk-in guests in a professional and engaging manner, and assisting students with completion of forms.

  • Processes emails received in A&R account.

  • Runs and posts credit card payments.

  • Maintains Admissions and Student record data.

  • Enters transcript and test score data by inputting alphabetic and numeric information using keyboard and scanning system.

  • Reviews data for deficiencies; resolves discrepancies by using standard procedures.

  • Maintains data entry requirements by following data program techniques and procedures.

  • Verifies transcript data by reviewing, correcting, deleting, or re-entering data.

  • Examines student transcripts for authenticity.

  • Supports admissions advisors by pulling files, running reports, and locating materials.

  • Completes special projects for the Office of Admissions and Records.

  • Project coordination with the Assistant Vice Provost for Academic Affairs.

  • Performs various duties as needed to successfully fulfill the function of the position.

  • As applicable-Targets and recruits prospective students for admission to the university.

  • Applies complex policies and procedures to process applications for admission to the university including the evaluation of academic and supporting credentials such as critical reading of applicant essays.

  • Audits final high school transcripts, updating curricular requirements and posting updated test scores to ensure all applicable credits are awarded to the student.

  • Disseminates admission information and analyzes trends in the student recruitment and retention process to inform decisions around the creation of the class schedule.

  • Maintains and updates student records.

  • Complies with university schedule change notifications/

  • Advises students and families regarding educational opportunities and options, admission and other requirements, policies and procedures, transfer of credit, and financial assistance as appropriate.

  • Develops admissions materials and coordinates social media.

  • Performs various duties as needed to successfully fulfill the function of the position.

Education:  Bachelor's Degree in related field


Experience:  36 months experience in student services, recruiting students for college programs, or other closely related experience in a higher education environment


Equivalency:  Will accept 48 months related experience in lieu of a Bachelor's Degree



  • Effective verbal and written communication

  • Basic math skills

  • Computer skills, including proficiency in navigating and maintaining databases

  • Detail-oriented for accuracy of data and information

  • Highly organized and ability to handle multiple projects and deadlines

  • Ability to communicate well and build rapport with students, faculty and staff

  • Ability to read and interpret policy as well as State and Federal guidelines

  • Customer service 


  • Valid Oklahoma Driver's License or ability to obtain within 30 days of hire date

Working Conditions:

  • Physical:  Ability to bend, lift, stoop and carry. Ability to engage in repetitive motions

  • Environmental: Standard office environment. Frequent exposure to pressure caused by deadlines and busy periods. May be required to travel. Ability to work effectively with a wide range of constituencies. Requires contact with other departments and university officials. Willingness to work extended hours during peak periods


Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission. 


Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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