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Study Abroad Coordinator at Valparaiso University

Posted in Other 30+ days ago.

Location: Valparaiso, Indiana





Job Description:

Study Abroad Coordinator Tracking Code885-674Job Description

The Study Abroad Coordinator will work to provide outstanding service to prospective and current study abroad students. The Coordinator will provide information and program requirements to students interested in the study abroad experience. Manage and facilitate schedules for student office aides. assist with marketing, and maintain in-depth knowledge of study abroad programs and universities.






Major Responsibilities:



  • Manage a portfolio of study abroad programs on the traveler platform, Via

  • Provide individual and group advising to students related to studying abroad and exchange processes, non-academic issues including application, housing, overseas campus facilities, travel arrangements, cross-cultural expectations, enculturation, and re-entry

  • Assist with marketing and outreach including, but not limited to, social media content, Study Abroad tabling, FOCUS, other marketing events and classroom visits, and hosting on-campus visits as needed

  • Work with study abroad team to evaluate, improve and develop processes and procedures

  • Assist with the review process for study abroad program and scholarship applications

  • Coordinate and plan services for Valpo international travelers

  • Hire, train, and facilitate student scheduling as well as time cards

  • Supervise maintenance of study abroad office e-mail account

  • Supervise study abroad front desk operations, and reception and contribute to a welcoming and inclusive environment for supporting students through cross-cultural adjustment

  • Recruit and advise students applying for external scholarships including, but not limited to, the Benjamin A. Gilman, Freeman Asia, and Critical Language Scholarship.

  • Develop and coordinate marketing materials including electronic/web materials to recruit students

  • Maintain in-depth knowledge of a broad range of study abroad programs and universities

  • Collect, assess, and analyze data to enhance and improve education abroad programs and coordination of student services

  • Other duties as assigned





Knowledge and skills:



  • Bachelor's degree

  • Experience working, living or studying abroad

  • Prior experience working with students is preferred

  • One year prior administrative experience in an office setting is required

  • Demonstrated experience maintaining data records

  • The Study Abroad Coordinator must multi-task with a high degree of accuracy and prioritize workflow in a deadline driven environment

  • Strong written and verbal communication

  • Manage/organize a large amount of data and reports

  • Attention to detail and multi-tasking

  • Self-motivated and able to meet deadlines in a fast-paced environment

  • Project management skills

  • Time management skills

  • Creative problem solver

  • Exercise professional skills at all levels of the job

  • Strong customer service skills

  • Cultural understanding and sensitivity

  • Cross-cultural background, living, working, or study abroad

  • Technology savvy, including Web design skills

  • Must be able to work flexible hours (some evening and weekend commitments might be requested)

  • Team player





Successful applicants will demonstrate a commitment to cultural diversity and the ability to work with individuals or groups from diverse backgrounds.




All offers of employment with Valparaiso University are contingent upon clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, background checks will also include credit history. Background checks will be conducted on all final candidates for employment.




Valparaiso University requires all employees to be vaccinated against COVID-19 or apply for and receive a qualified exemption within two weeks of the employment start date.





To be considered for this position you must upload:



  • Cover letter

  • Resume

  • List of 3 professional references

  • Answer all the application questions






Please address cover letter to:


Allison Kroft, Director of Study Abroad Programs


Valparaiso University


Valparaiso, Indiana 46383

Job LocationValparaiso, Indiana, United StatesPosition TypeFull-Time/Regular
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