Job Description:

Job Details

Job Location: Earlham College - Richmond, IN

Position Type: Part Time

Education Level: 4 Year Degree

Job Category: Staff

The administrative assistant will serve as the office manager to the offices of Health and Counseling Services up to 20 hours a week, 12 months of the academic year.

Primary Duties and Responsibilities

• Handle highly sensitive and confidential information (and documentation/reports) of Counseling clients and Health Services patients


• Check-in Health and Counseling students prior to walk-in or scheduled appointments (with counselors, campus doctor, psychiatric nurse practitioner)


• Request for updated information from counseling students that return periodically


• Check counseling and health students out (if needed) and schedule next session as desired


• Administer student satisfaction surveys; can be anonymous


• Maintain Counseling, Health Services bulletin boards


• Maintain inventory for offices (copy paper, file folders, exam room supplies)


• Check campus mail daily, assist with filing


• Respond to departmental phone calls


• Create and submit Student Engagement Newsletter announcements for the departments


• Assists with New Student Orientation, Student Life events, and Counseling Services planned programs that are student-centered


• Answer and direct questions from students, parents, faculty, staff and other campus guests via phone, in person and by email


• Time management and attendance for students checking-in/out of clinics


• Perform other duties as assigned by supervisors

Qualifications

• Bachelors Degree (Wellness and/or Education background preferred)


• Two years of higher education experience


• Computer training (Banner, Excel, and ability to learn other computer software programs; Uburst)


• Excellent oral and written communication skills


• Seasoned phone etiquette skills to maintain a friendly and positive atmosphere


• Demonstrate sensitivity to confidential matters


• A need to be able to work with minimal supervision, ability to multitask: handling several responsibilities at one time

To ApplyInterested applicants should send the following materials through our Earlham Careers Portal:

• Cover Letter


• Resume


• 3 References with Contact Information

Earlham College requires all employees to be vaccinated against COVID-19 or apply for and receive a qualified exemption within two weeks of the employment start date.Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).
Earlhams Work Authorization PolicyEarlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States. Apply Now