Administrative Assistant at Menzies Aviation (USA) Inc

Posted in Admin - Clerical 16 days ago.

Type: Full-Time
Location: Tamuning, Guam

Job Description:

Job Description:

  • Responsible for ensuring that data is entered correctly, appropriately documented and reconciled to source documents.

  • Assist managers, recruiting/HR, suppliers and customers with inquiries, resolving issues or escalating as necessary.

  • Organize, arrange and enter document data in accordance with established procedures.

  • Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.

  •  Ensure the safe and secure operation; in accordance with the highest possible standards of health, safety, security and all government statutory requirements.

  • Responsible for checking drug tests daily and printing off the negative drug test and audio results for the files.

  • responsible for scheduling fingerprinting appointments when needed.

  • Calling all new employees about their fingerprinting appointments.

  • You will be responsible for the issuing of all new hire badging, badge renewals, regulatory rebadging requirements and overall badging Process.

  • Responsible for calling no call no shows for fingerprinting appointments and no call no shows for drug tests.

  • Issuing parking passes/transportation allowance and once completed adding it to the parking permit back monthly spreadsheet.

  • Creating excel sheets for text recruit based off the resumes given.  

  • Perform other duties as assigned.

Job Requirements:

  • High School diploma or equivalent

  • Ability to read, write and speak fluent English

  • Ability to type 30 to 40 WPM and proficient with 10-key

  • Must be computer literate with strong knowledge of Microsoft Word and Excel

  • Ability to read, analyze and interpret documents

  • Excellent organizational skills, ability to prioritize and multi-tasked orientated

  • Ability to work independently; self-starter

  • Must be able to lift, move/push 30 lbs.

  • Must pass pre-employment drug test


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Administrative Support

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