This position provides assistance with a variety of moderate to complex administrative and organizational tasks, which may be of a confidential nature, in support of a Business Unit.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assists in maintaining Outlook calendars for assigned team members, schedules internal and external meetings, makes travel arrangements and coordinates visits by outside guests
Produces and edits moderately complex to complex correspondence, documents and reports using word processing, PowerPoint and spreadsheet software
Provides support for reimbursement requests and expense reports
Maintains filing systems, produces copies, fields and routes organizational phone calls and emails
Orders office supplies and handles incoming and outgoing packages and mail
Assists with maintaining office services, including submitting service requests to IT resources and facilities
May provide presentation support and perform special projects as requested
Answers questions regarding departmental policies and procedures
Collaborates across departments to help plan events and further company initiatives
Complies with all company health & safety policies and procedures
SUPERVISORY RESPONSIBILITIES:
No supervisory responsibilities
EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:
Education/Experience:
High School Diploma or General Education Degree (GED) and a minimum of two years related experience; or
Associate's degree (A.A.) or equivalent from two-year college or technical school; or
Equivalent combination of education and experience
Experience/The Ideal for Successful Entry into Job:
Experience within the pharmaceutical and biotech industries
Prior computer and administrative experience including calendar management, travel arranging, handling logistics, typing, editing, customer service
Knowledge/Skills:
Strong computer skills including well-developed knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, adept at Internet research.
Ability to multi-task, organize and prioritize time sensitive tasks and display effective, independent project management skills.
Shows sound judgment and initiative in problem-solving and making recommendations
Demonstrates tact, diplomacy, respect and confidentiality, is approachable and interacts professionally with colleagues and visitors in person, by phone and by email; builds business relationships based on mutual respect.
Works quickly and efficiently, responds promptly
Responds well to changing demands and challenging situations by maintaining flexibility and professionalism.
Produces error-free work routinely, contributes to efficiency and productivity of departments by support provided and suggestions given.
Up-to-date knowledge of relevant desktop systems and software and ability to apply them to maximize effectiveness and problem solving.
WORKING CONDITIONS:
Environment: primarily working indoors, performing administrative/computer work
Travel not required
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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
