The Menzies Aviation M&O Inventory Clerk provides on-site fuel inventory and finance support, primarily in time-sensitive activity such as receiving fuel or entering and reconciling fuel-tickets. This position reports to the Accounting Manager and additionally assists the fuel Accounting Supervisor and fuel Accounting Specialist with accounts payable and accounts receivable.
The Inventory Clerk is responsible to primarily reconciling of fuel data, fuel inventory and for ensuring the timely and accurate completion of any required station finance activity. Additional duties may include administrative support to the station and other ad-hoc activity of a similar level.
Key Responsibilities
Compiles and sorts of documents, such as truck sheets, fuel tickets, bill of ladings and unit physical reports to substantiate business transactions.
Perform a lead role in timely and accurate receipt of fuel into FIMS, entering daily ending inventories and generating close reports. This is a Business-critical activity that supports the management of fuel inventory.
Key transactions into FIMS and reconcile QT transactions and reports.
Verify and posts details of business transactions, such as product receipts and disbursements.
Computes and records variances and posts adjustments to inventory accounts.
Reconciles inventory accounts.
Interfaces with external customers and vendors regarding fuel transactions.
Interfaces with internal department managers and supervisors to verify daily operations and transactions.
Perform all tasks associated with accounts payable, maintaining vendor files, processing invoices and entering into the billing system for prompt payment.
Maintaining account billing files.
Handles accounts receivable transactions and maintains accurate accounting.
Accuracy of fuel ticket entry, with no re-entry required an no unaccounted variances.
Entry of fuel BOL receipts completed according to local deadlines.
Performs other duties as assigned
Customers and Stakeholders
Coordinate with IP agents to ensure fuel tickets are collected and ready to be entered on-time. This will involve diligence of following up in in instances of missed or illegible tickets and ensuring fuel staff understand the importance of timely and legible submission of tickets.
Coordinate with the Accounting Manager and Operations Manager to ensure fuel BOL receipts, and fuel farm related paperwork is collected and processed.
Coordinate with the Accounting Manager with regard to any non-finance activity and ensuring coverage of activity is available during planned absences.
Assist responding to fuel related queries from customers.
Assist with monthly billing activities, including balancing the gallons for all customers, and reconciling the monthly billing to the M&O customers.
Enter all invoices into billing system, and distribution to the customers.
Review all fuel entries weekly to ensure data is accurate.
Weekly (if not more frequent) balancing with customers.
Relationship maintained with key station operations staff, ensuring smooth information flow.
Continual improvement in collection of fuel-tickets and reduced level of follow-ups required.
Ensure month end is completed timely and with the outmost accuracy. This includes journal entries, review of customer flights and inventory, completing final balancing and report submission.
Leadership and Teamwork
Provide support to station operations staff by being proactive in assisting with ad-hoc duties as time permits.
Coverage of finance activity at station is maintained year-round.
Feedback from Accounting Manager
Feedback from Corporate Accounting Manager.
Essential Duties and Responsibilities
May include the following other duties may be assigned:
Comply with attendance/ tardiness standards
Effectively communicate with station and corporate personnel
Receiving fuel orders into FIMS
Coordinating the collection and collation of fuel tickets and fuel farm paperwork and ensure entry is timely accurate.
Entering fuel tickets into FIMS
Entering daily ending inventories into FIMS & reconciling all fuel farm related transactions.
Generating daily fuel close reports
Reconciling and resolving variances in FIMS.
Assist with ensuring accurate billing of customer by established deadline.
Property code and verify accounts payable
Maintain accounts payable PO log.
Reconcile as needed with customers.
Assist with fuel scheduling for all terminals/lines within the DFW fuel system
Miscellaneous non-finance activities, including administrative support.
Qualifications
Must be 18 years of age or older
High school diploma or General Education degree (GED) required with related experience and/or training preferred.
Ability to proficiently read, write and speak English
Ability to read and comprehend instructions, short correspondence, and memos.
Ability to write correspondence.
Ability to effectively present information in one-on-one and small group situation to customers, clients, and other employees of the organization.
Proficient in computer and 10 key skills.
Ability to work with figures rapidly and accurately.
Ability to data-input rapidly and with accuracy and ability to self-review work.
Ability to self-motivate and manage and prioritize workload.
Ability to work independently and solve complex issues.
Ability to understand abstract concepts
Ability to subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent.
Expert in using Microsoft Office (Excel, Word) preferred.
Experience with FIMS preferred but not required.
Possess and maintain valid US driver's license
Pass pre-employment drug screen and all pre-employment testing
Pass FBI background and obtain US Customs Seal
Must be comfortable lifting 25 lbs. occasionally
Knowledge, Skills and Abilities
Ability to learn quickly
Ability to understand and carry out oral and written instructions and request clarification when needed
Strong interpersonal skills
Ability to work as part of a team
Ability to build relationships
Benefits
$21.00/hour
Advancement Opportunities to Lead, Supervisor and Manager
Three Health Plans through Meritain Health that offer a variety of coverage
Two Dental Plans through Delta Dental
Vision Insurance Plan through Met Life Vision
Paid Vacation
Accident Coverage Plan
Critical Illness Coverage Plan
Hospital Indemnity Coverage Plan
Company Paid Employee Basic Life and AD&D Insurance $20,000.
Voluntary Life and AD&D Insurance
Voluntary Short-Term and Long-Term Disability Insurance
401K Savings Plan
Employee Assistance Program
Prepaid Legal Coverage Plan
Identity Theft Protection Plan
Pet Discount Coverage and Pet Insurance Plan
Uniform Provided
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily done indoors; however, the individual will be working at the station where harsh weather conditions could affect the indoor environment.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand. feel objects, tools or controls; reach with arms, climb or balance; and talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
