The Healthcare Associated Infections (HAI) Program in the Center for Health Care Quality, California Department of Public Health, is responsible for the prevention, surveillance, and reporting of infections in California as mandated by Health and Safety Code. With support from federal funding, the HAI Program employs infection preventionists, public health educators, epidemiologists, and other staff to develop strategies and perform activities for the prevention of HAI and antimicrobial resistant infections associated with the receipt of healthcare.
Under the general supervision of the Medical Director & Chief in the Healthcare Associated Infections (HAI) Program, the HAI/AR Principal Program Manager is responsible for the organization and documented execution of federally funded HAI Program initiatives. The role requires providing administrative programmatic oversight and coordination across teams to ensure progress and performance measures are met and program goals are achieved. The incumbent uses demonstrated high-level expertise in program management to support and advance the HAI Program mission to ensure safe healthcare for all Californians.
The salary range for this position is $117,996.00 to $140,004.00 annually.
Must submit a cover letter and resume with the application.
If hired for this position, you will be required to provide proof that you are fully vaccinated for COVID-19 prior to your start date or have a valid religious or medical reason qualifying you for an exemption (that may or may not require an accommodation).
Essential Functions
Directly support the HAI Program Medical Director & Chief with administrative programmatic oversight of federally funded initiatives.
Establish tools and processes that support HAI Program project and program management.
Manage processes for measuring, tracking, and reporting out on project milestones against program goals and funding requirements.
Coordinate multiple federal funding allocations, complying with varied timelines and deadlines for reporting progress and expending funds.
Maintain required documentation of approved projects, performance measures, outcomes, relevant data, and associated expenditures.
Communicate across HAI Program teams to assess project progress and needs.
Coordinate and manage project cross-team inter-dependencies, evaluating any risks and issues arising.
Actively identify and drive resolution on cross-team issues, scope changes, resource constraints, and other impediments.
Track federally funded positions and provide oversight and assistance as needed to fill vacancies.
Produce memos, reports, and presentations for internal and external audiences highlighting projects’ progress, successes, and challenges.
Monitor funds and actively manage resource usage across projects, identify areas for improvement, and look for ways to optimize efficiency.
Propose budget amendments as needed to accomplish objectives and to ensure complete expenditure of awards.
Maintain effective communication with CDPH and Heluna Health staff responsible for fiduciary oversight and engage in problem solving to ensure activities are advancing.
Develop initial spending plans and budget justifications for proposals
Proactively assist the Medical Director & Chief in determining requirements and deadlines for responses to federal funding announcements and progress reports.
Assist in the preparation of funding applications and progress reports by handling the details of proposal preparation and administration and assembling the application for submission.
Provide guidance to HAI Program leaders and staff on information needed to prepare and submit proposals and progress reports on time.
Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals and progress reports, including developing and reviewing spending plans and budget proposals.
Develop and maintain a master grants calendar of deadlines, progress measure reporting, and other important dates.
Perform other duties as assigned.
Job Qualifications
Administrative program management experience required
Grant or contract management experience desired
Education/Experience
Master’s Degree from an accredited college or university in fields of health or human services, public administration, or business.
At least 5 years of relevant, full-time work experience in government, consulting, program administration, or related field; direct experience in government strongly preferred.
Experience in program and project management with demonstrated track record of delivering superior-quality results.
Experience with budget development and management, grant administration, and/or contracts management.
Experience in professional or technical writing.
Certifications/Licenses/Clearances
None
Other Skills, Knowledge, and Abilities
Strong computer skills and proficiency in Microsoft Office and remote platforms (e.g., Zoom).
Strong attention to detail, highly organized, and ability to synthesize and report out on complex program and budget information.
Knowledge of principles and practices of public health governmental organizations.
Excellent relationship-building skills as well as experience working with senior management.
Ability to influence and motivate others to achieve objectives.
Flexible, positive attitude, with proven ability to work productively with diverse teams and independently.
An orientation toward self-starting, proactive anticipation of team needs, and creative problem solving.
Ability to keep abreast of the progress of multiple tracks within a program or across the department and coach project managers (or other program leaders) to adjust priorities or timelines as needed.
Ability to understand and discuss technical concepts and details with internal and external partners.
Ability to research issues, analyze information, write and communicate clearly, and present oral reports effectively at meetings.
Strong capacity to identify and elevate critical information and produce synthesis for colleagues.
Demonstrated ability to handle sensitive information in a confidential manner.
Excellent written and oral communication skills with proven ability to write, edit, and organize thoughts in a clear, concise, and well-organized manner.
Strong proofreading skills.
PHYSICAL DEMANDS
Stand Occasionally
Walk Occasionally
Sit Frequently
Handling / Fingering Frequently
Reach Outward Occasionally
Reach Above Shoulder Occasionally
Climb, Crawl, Kneel, Bend Occasionally
Lift / Carry Occasionally - Up to 30 lbs
Push/Pull Occasionally - Up to 50 lbs
See Constantly
Taste/ Smell Not Applicable
KEY
Not Applicable Not required for essential functions
Occasionally (0 - 2 hrs/day)
Frequently (2 - 5 hrs/day)
Constantly (5+ hrs/day)
WORK ENVIRONMENT
Remote/hybrid locations will be considered with a requirement to work in the office in Richmond, CA on occasion.
Must have functioning internet access at remote location.
EEOC STATEMENT
It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.
Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
