Ready to love your job again? The HR Team at CIVCO Medical Solutions, one of the Coolest Places to Work in the Corridor, is excited to add a part-time Office Assistant to the team. If you're looking for a 20-hour/week flexible schedule in a casual & friendly work environment, we want you to join our team!
Essential Duties and Responsibilities (Other duties may be assigned):
Performs Office Management Duties
Greets visitors and employees, determines needs, and helps and/or directs accordingly
Receives and distributes incoming mail and performs shipping of external packages
Manages employee badge system, including creation of new badges and updating access as requested
Monitors and orders office and breakroom supplies
Organizes Coralville Site Safety Committee
Assists with Company Functions
Assists with organizing, communicating, and facilitating employee events
Provides Executive Administrative Support
Completes expense reports, as needed
Completes office duties as requested including but not limited to meeting scheduling and document preparation
Other special projects as assigned
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or General Education Degree (GED) and one to two years of related experience and/or training; or equivalent combination of education and experience. Associates degree in communications or related field preferred.
Other Skills and Abilities
Knowledge of MS Office and MS SharePoint and strong typing skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Excellent time management skills and the ability to prioritize work
Ability to develop and maintain positive and productive working relationships
High level of internal and external customer responsiveness and professionalism
Regular attendance is required for the ability to complete work
Requires face-to-face interaction with team members, peers and management to complete work and provide support.
Requires occasional travel between the Coralville and Kalona locations.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
