Responsible to provide administrative and office support to the commercial real estate brokerage team, the majority of duties are administrative in nature with minimal focus on marketing support. Job Description
Provide administrative and office support to a department, service line or local brokerage services department or specialized team
Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team
Maintain confidential department records and office files in accordance with internal company procedures
Assist in the creation and/or editing of presentation materials including flyers, exclusives, leasing proposals, case studies, email blasts, invitations, letter of intent (LOI) , NDA's, DREARs, Referrals etc.
Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.
Proofread and correct spelling, grammatical, and layout errors
Coordinate and assist with collecting, aggregating, and preparing data
Update and maintain client database
Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges
Answer and screen incoming telephone calls
Coordinate travel and administer activities
Provide backup coverage for Front Desk Administrator, when necessary
Code and submit office invoices to Accounting
Perform special projects as required
Sort, prepare, and deliver incoming/outgoing mail
Assist with updating eCommunity and/or electronic property listings
MINIMUM REQUIREMENTS
High School Diploma or GED
5+ years of prior office experience
Or any similar combination of education and experience
Proficiency with Microsoft Office Suite
Excellent phone and organization skills
Superior organizational skills; sets priorities; meets deadlines; and carefully proofs own work
Ability to multitask
Strong writing, editing, and proofreading skills
Excellent verbal and written communication skills
Proven record of providing excellent customer service, both internal and external
Excellent interpersonal skills
Detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented
Excellent attendance and punctuality
Upbeat, energetic, takes initiative, dependable, takes pride in work, and works well within a team
Professional appearance and decorum at all times
Note: This position requires compliance with our COVID related protocols, which may also include client-specific requirements. This might include, but is not limited to, either providing documentation of full vaccination as per CDC guidelines or agreeing to regular COVID testing.
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, email HRServices@cushwake.com or HRServices@cwservices.com. All inquiries not related to accommodations will go unanswered.
