Reporting to the CFO, the Executive Assistant, Finance will provide high level administrative support and service as the primary point of contact for the Accounting and Finance teams. You will serve as a liaison to the CFO and Director, Finance and oversee the agency’s invoice entry process and support payment runs for agency invoices through Signature Health’s accounting system.
HOW YOU’LL SUCCEED ____________________________________________________________________
Coordinate and handle administrative office deliveries and mail distribution.
Manage office supply inventories and handling of ordering and distribution of office supplies as needed.
Support purchasing needs across the organization in coordination with the Director, Finance.
Act as a liaison to provide administrative support to the CFO including coordination and assistance with scheduling requests, preparation of meeting agendas, location bookings and set up.
Build positive and professional relationships with vendors and internal customers.
Research open or unresolved invoice issues and follow-up where appropriate.
Facilitate timely check runs including the preparation of invoices for review and approval; print and distribute checks to properly check signers, mail checks and file paid invoices.
Maintain open payable files and track payables to be paid on a weekly basis.
Maintain an orderly filing system of invoices and review the AP email box daily.
Enter all invoices received into the account system on a timely and accurate basis.
Maintain compliance documents for vendors and update vendor records.
Manage and track backup and files for credit card transaction purchases across the agency.
Maintain confidentiality when handling sensitive information or requests.
Demonstrate strong written and verbal communication skills in all tasks assigned.
Support the CFO and Finance team with daily tasks as directed.
Comply with all agency policies and procedures.
Maintain all aspects of HIPAA, promoting patient confidentiality and right to privacy.
May be required to perform remote services as determined by Signature Health.
Adherence and completion of compliance training provided by Signature Health.
Responsible for and completes all productivity/documentation requirements.
Participate in all assigned staff meetings and staff development programs.
Demonstrate appropriate attendance and punctuality in adherence with Signature Health policies.
WORKING CONDITIONS ___________________________________________________________________
Work is normally performed in a typical interior/office/clinical work environment.
While hours of operation are generally standard, flexibility to work evenings and extended hours may be required.
Requires periods of sitting, standing, telephone, and computer work.
Hearing: adequate to hear clients or patients in person, over the telephone or through telehealth technology.
Speaking: adequate to speak to clients or patients in person, over the telephone or through telehealth technology.
Vision: Visual acuity adequate to perform job duties, including reading information from printed sources and computer screens.
Physical effort required: occasional lifting and carrying items weighing up to 15 pounds, unassisted.
Possible exposure to blood borne pathogens while performing job duties.
Frequent bending, reaching, and repetitive hand movements, standing, walking, squatting and sitting, with some lifting, pushing and pulling exerted regularly throughout a regular workday.
Sufficient dexterity to operate a PC and other office equipment.
ADDITIONAL INFORMATION ______________________________________________________________
FLSA Status: Exempt
Internal Job Code: 1113
Revenue Status: Non-Revenue Generating
Last Revision Date: 5/24/2022
This Success Profile is not an exhaustive list of all functions or requirements that you may be required to perform; you may be required to perform other job-related assignments as requested by your supervisor or the company. You must be able to perform the essential functions of the position satisfactorily; however, if requested, reasonable accommodations may be made to enable you to perform the essential functions of this job, absent undue hardship. Signature Health may revise this Success Profile at any time, with or without advanced notice.
All employees of Signature Health are required to comply with the Signature Health Annual Influenza Vaccination Policy. This policy requires employees to obtain an annual flu vaccination. A medical and/or religious exemption may be submitted for review by the Signature Health Review Committee. Exemption requests are not guaranteed to be approved.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
