• Works closely with the Associate Vice Chancellor of HR, Campus Management, and external payroll team to produce accurate, timely bi-weekly multi-state payroll for all employees (3000+), including on-site staff.
• Reviews and resolves any daily exceptions in timekeeping software. Calls campus sites with any questions regarding time records. Alerts managers to any unusual.
• Monitors and responds to emails sent to Payroll Support in addition to own.
• Answers routine questions from employees and managers regarding timekeeping software and troubleshoots.
• Reviews employee timecards to ensure they look sound to process, including reviewing leaves of absence, enforcing correct use of PTO, checking on terminated employees and checking for employees who are not working scheduled.
• Processes terminations and generates final paychecks.
• Regularly reviews accruals for accuracy, in compliance with university policies.
• Prepares and maintains payroll deductions (garnishments, direct deposits) and ensures they are processed in compliance with all outside entities.
• Reviews the payroll setup of the new hires in the payroll and time and attendance systems.
• Trains managers and employees on use of time & attendance and payroll systems.
• Audits payroll figures before releasing for processing in order to minimize errors.
• Creates and distributes weekly time & attendance discrepancy report.
• Assists with generating post payroll reports and distributes as needed/requested.
• Runs payroll/benefit reports as needed for management.
• Process and Audits status changes (promotions, transfers, payroll adjustments, etc.) on a bi-weekly basis by Friday of payroll week.
• Reviews the timekeeping system for potential LOA cases. Notifies the appropriate manager and Payroll Analyst to start the LOA.
• Coordinates with Leave Specialist on existing LOA cases to ensure proper payment of wages to the employee.
• Assists Director of Payroll with special projects.
• Attends all mandatory trainings.
• Regular and predictable attendance, especially on payroll processing weeks.
• Other duties as assigned.
Experience
Preferred
3 year(s): 3 years payroll experience, experience with outsourced payroll software as well as automated timekeeping software.
