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Legal Secretary (Litigation) at Cozen O'Connor

Posted in General Business 30+ days ago.

Type: Full-Time
Location: New York, New York

Job Description:

Come and work with one of the top 100 law firms in the country and Newsweek's 2021's America's Most Loved Workplaces!

Cozen O'Connor has an excellent opportunity for a Legal Secretary with strong litigation support experience in our New York office. The ideal candidate is an enthusiastic self-starter who can multitask under time constraints with exceptional attention to detail, take initiative, think strategically and independently, and interact with all levels of the Firm. The position requires excellent communication, organizational and computer skills for assisting attorneys in various practice groups, including real estate, corporate law, insurance defense and insurance coverage.

Job Duties and Responsibilities:

  • Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents, charts and tables using various word processing software.

  • Proofread all work for both content and context.

  • Manage attorney phone calls, including receiving/screening calls and setting up conference calls.

  • Open, organize, prepare and maintain client and office files both in electronic and paper filing systems.

  • Use the Firm's docketing program. Enter all required scheduling and dates in the program.

  • Draft, create and update various attorney documents such as docket sheets and case file logs.

  • Process attorney weekly time summaries and expense reports and meet the weekly deadline for reporting such items to ensure that attorney records are processed in a timely manner.

  • Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks.

  • Make extensive travel arrangements.

Qualifications and Requirements:

  • Must have at least 5 years' legal and/or executive secretarial experience.

  • Extensive and thorough working knowledge of software applications as tools to complete assigned tasks, including, but not limited to iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, ChromeRiver preferred.

  • Proficient in advanced levels of Microsoft Outlook, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs4. If not proficient, must be able to operate the Firm's software applications on an advanced level within a reasonable period of time.

  • Typing skills of 75 w.p.m.

  • Detail-oriented with strong organizational skills and the ability to multitask. Strong Project management skills are required.

  • Outstanding written and verbal communications. Must be able to interact with clients, attorneys, and staff professionally.

  • Experience with efiling in both state and federal courts. Preferred efiling experience in the state of New York jurisdiction.

  • Assignments may change from time to time, and flexibility is essential. Secretaries are expected to extend support and service to primary attorneys and any attorney within the Litigation practice and the office.

  • High School Diploma or its equivalent required.

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

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