The Assistant Director of Finance is the department head of the hotel's Accounting Department and will partner with internal and external stakeholders to manage all aspects of property-level accounting and reporting functions while proactively managing and working with hotel leadership to execute on forecast and budget goals with emphasis on expense management, as well as internal controls required by Hilton policies and procedures.
Position Summary:
Serve as partner to hotel management in providing and explaining Daily, Weekly and Monthly Reporting.
Assist and advise department heads with the interpretation and analysis of financial data.
Direct and administer all financial operations of the hotel to include, but not limited to, asset protection, financial reporting, systems management, Accounting team management, and meeting participation and facilitation.
Monitor and approve purchases (Birchstreet), salaries and expenses of the hotel, ensuring communication of variances to approved forecasts and budgets and assist in managing expenses.
Facilitate approval of invoices for payment.
Attend and facilitate weekly labor meetings and partnering with the DPA.
Support the Monthly Forecast and Annual Budget processes by providing requested information to Market Director of Finance.
Oversee and participate in preparation and review of monthly financial statements, including P&L and Balance Sheet. Preliminary review with hotel GM, EC and Department Heads prior to month-end closing deadlines and Market DOF, as requested.
Support monthly reporting by providing commentary to Market DOF, as requested. This may include information for month-end reporting, ownership reporting, forecasts, budgets, etc.
Demonstrate understanding of Management Agreement, including related fee implications, performance tests and other key terms in the agreement.
Support the Capital Budget tracking process by coordinating the Market DOF on approval of PO's and payments, and ensuring execution of sealed bids for capital projects, per policy.
Review and ensure accuracy of Balance Sheet accounts and reconciliations partnering with COE team.
Execution of Payroll controls, including approval of payroll registers, Master Payroll Change reports and other required internal controls.
Contract Management - Ensure new service agreements/contracts are properly tracked and executed, as well as tracking certificates of insurance utilizing Certrax or other tools.
Hire and supervise the Hotel Accounting staff ensuring proper work environment, annual performance reviews, coaching/counseling to ensure work is completed in a timely and accurate manner.
Facilitate external and internal audits, coordinating with auditors and Market DOF.
Oversee and implement internal controls for hotel as required by Hilton policies and procedures.
Support and foster an environment receptive of change in response to corporate initiatives and special projects.
Performs other duties and responsibilities as assigned or required.
Act in accordance with fire, health and safety regulations on property and follow the correct procedures when required
Direct Reports:
Hotel Accounting Team
Qualifications
Required Qualifications
Minimum Education: BA/BS Bachelor's Degree
Minimum Years of Experience: Three (3) Years Professional Experience
Minimum Years of Experience: Five (5) Years working in Operations Finance roles
Management Experience (type): Supervisor/Manager: 1-5 people
Minimum Years of Management Experience: 2 years
Any Licenses or Certificates Required: N/A
Additional Requirements (i.e. % of travel time, etc.): Up to 30% Travel
Preferred Qualifications
Education: Bachelors Degree in Finance or Accounting
Minimum Years of Experience: 5 years Professional Experience Preferred
Minimum Years of Experience: 2-4 years of Director level finance experience in hospitality.
