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Chief Operating Officer (COO) at Union Theological Seminary

Posted in Other 30+ days ago.

Location: New York, New York





Job Description:


Description of the Position:

The Chief Operating Officer (COO) provides leadership, vision, and oversight for Union's business operations encompassing sound, ethical, and transparent processes that ensure the long-term operational viability of the institution. The COO establishes management priorities, policies, and procedures that will promote teamwork and collaboration and lead to the strengthening of the seminary's operational capabilities. The COO establishes and fosters an environment in which the seminary is able to meet current operational needs to create, sustain, and grow a vibrant learning community. The COO reports to the President and is a key member of the seminary's leadership team. The following positions report to the COO:


  • Senior Director of Campus Facilities Operations

  • Director of Housing and Campus Services

  • Security Manager

  • I.T. (Dual reporting line, shared with the Office of Online Education and Learning Innovation)

The COO serves as staff to multiple committees of the Board of Trustees and shall be an ex officio member of the Campus and Facilities Committee with voice but not vote.


Duties/Responsibilities:


  • Implement approved goals, policies, and where appropriate, to recommend, advise, and assist the President and the Board of Trustees in formulating policies governing the operation of the Seminary

  • Render advice to the President, the Board of Trustees, and senior staff, as appropriate

  • Assist the President in facilitating development of the Seminary's planning processes focusing the development of its strategic or long-term plan as it pertains to facilities management and operational capabilities

  • Provide staff leadership for the Seminary's governance processes with responsibility for meetings of the Campus and Facilities Committee and oversight of the campus renewal work

  • Oversee the management of the Seminary's physical plant, assuming primary ongoing responsibility for working with its facilities management firm and for planning and overseeing management of all major capital, repair, and preventative maintenance projects

  • Oversee the Seminary's Security Department and hold responsibility for the strategic leadership of all aspects of security including chairing all security committees

  • Oversee the budget of the IT Department

  • Oversee all existing and potential auxiliary enterprises

  • Work with the Executive Team and Academic Office regarding space usage

  • In conjunction with the Chief Human Resources Officer, help to manage the labor relations of Union, draft documents and negotiates transactions with third parties

  • Oversee all Seminary operational agreements including service contracts, leases, operations agreements, and memorandums of understanding with third parties, including managing the future relationship with the condo association for Union's faculty housing

  • Serve as the first point of contact for all procurement, contract management, and oversite issues and concerns encompassing the life cycle of a contract providing services to support the Seminary

  • Oversee the legal relationships with Columbia arising out of its historic affiliation as well as its contractual commitments

  • Be available for other assignments by the President, as required

  • Represent the Seminary with the highest level of professionalism and integrity embracing the Seminary's core values in all interactions with senior leadership, trustees, members of the faculty and staff, students, alumni, parents, and friends


Required Qualifications and Experience:


  • Genuine passion for, and alignment with, the educational mission of the Union Theological Seminary

  • Undergraduate Degree, as well as a Master's Degree in Business, Administration, or Facilities Management

  • At least 10 years in progressively responsible operational leadership roles with a specialization in the facilities management and maintenance areas

  • Possess expertise in contract management

  • Awareness of OSHA guidelines, engineering standards, and NYC compliance mandates, including NYC Building and Fire Department Codes

  • Experience in Education, ideally, or in another non-profit environment, is preferred

  • Seasoned manager of people who is able to lead and support a diverse administrative team and is willing to roll up their sleeves

  • Successful experience in providing institution-wide leadership in operational and facilities management

  • Able to develop and execute plans to enhance the Seminary's operational infrastructure

  • Capable of managing change and taking intelligent risks in a complex environment

  • Experience with major capital projects and real estate transactions

  • Solid analytical, negotiation and general business skills

  • Knowledge of, and successful experience with, a range of operational functions, including facilities management and information technology

  • Able to model and support a strong service orientation in all aspects of campus operations

  • Credit and criminal background checks are required for finalist candidates


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