Supervise employees activities to maintain timely and accurate payment of vendor invoices.
Primary liason with field operations in resolution of outstanding invoices.
Train new hire A/P analysts.
Direct assigned tasks and provide assistance as needed.
Develop guidelines for proper handling and coding of invoices to maintain general ledger expense account records.
Develop guidelines for proper application of payments to customer invoices.
Make recommendations to Controller to achieve optimal functioning of the A/P departments.
In conjunction with procurement process, manage vendor relationships
Conduct performance evaluations and recruit employees based on skills, knowledge and abilities required for the position.
Duties/Responsibilities:
Ensure the timely and accurate coding of vendor invoices.
Balance maximizing Days Payable Outstanding (DPO) and ensuring vendors are paid within terms.
Analyze invoices for accuracy and route to appropriate business manager for approval.
Prepare weekly disbursement report for Controller review and approval.
Reconcile invoices in company accounting system to vendor statements.
Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendor’s ledger).
Ensures employer identification numbers or social security numbers have been collected from all vendors for preparation and submittal of 1099s.
Ensures proper maintenance, filing, and storage of records in case of audits.
Manage corporate card and per diem card programs
Manage employee expense reporting process
Manage the unclaimed property tax filing process.
Performs other related duties as required and assigned.
Knowledge and Skills:
Excellent verbal and written communication skills.
Proficient in accounting software and Microsoft Office Suite or related software.
Experience with Microsoft Dynamics GP (Great Plains) a plus.
Thorough understanding of accounts payable functions.
Experience understanding field operating activities as they relate to vendor invoices
Excellent supervisory and analytical skills.
Excellent organizational skills and attention to detail.
Ability to motivate staff.
Education and Experience:
Bachelor’s degree in Accounting or Business Administration, with at least five years of accounts payable experience with at least two years in a managerial or supervisory capacity.
Professional appearance and demeanor
Working Environment:
There are no special physical requirements for this position.
General office conditions
Some light lifting and bending
Periods of sitting
Occasional travel (approximately 10%)
This job description in no way states of implies these are the only duties to be performed by the employee incumbent in the position. Employees will be required to follow any other legal or ethical job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.
This document does not create an employment contract, implied or otherwise. Liquid Environmental Solutions has an “at will” relationship with team members.
Education
Preferred
Bachelors or better in Accounting or related field
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)