Human Resource Assistant at Family Service Association

Posted in Other 6 days ago.

Location: Moreno Valley, California

Job Description:

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Human Resource Assistant

Family Service Association (FSA)

This position will be based in Moreno Valley, CA. Full-time.Non-Exempt.

Family Service Association (FSA) is a large non-profit social service organization. We have over 25 locations through Riverside and San Bernardino counties. For more than 65 years, FSA has been positively transforming lives. We are one of the most passionate,mission-driven places you will find. Our teams are passionate about providing child development services, senior nutrition services, counseling, and others. As a living, growing and evolving organization, our team of over 300 employees and hundreds of volunteers are people-focused and people-powered.
This is more than a job -- it is a calling -- a purpose. We strive to be a "best place to work." Our employees are part of a thriving organizational culture that rewards our employees with competitive compensation, company-paid health insurance, dental and vision plans, 403(b) retirement savings plan, paid vacation, and other benefits.

We deeply value our employees. Our full-time, eligible employees receive:

  • Competitive wages and salaries;

  • Competitive Health, Dental and Vision Plans;

  • Employer-sponsored retirement savings plan;

  • Paid time-off and paid sick leave;

  • Opportunities to receive gift cards; and

  • Company-sponsored social events.

FSA is proud to be an Equal Opportunity Employer. We believe that diversity and inclusion among our colleagues is critical to our success as a force of healing and hope for individuals, families and communities and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.EEO

Please note that, in keeping with federal or County mandates and/or FSA's own policies, FSA has a mandatory vaccination policy, requiring all employees to show proof of full vaccination against COVID-19 prior to the start of employment. In addition, in an effort to mitigate exposure and in keeping with CDC mandates or recommendations, we require an approved, COVID-19 test with a negative test result to be completed from any state-authorized test site or licensed medical provider prior to your start date.

Key Responsibilities of Position

  • The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. This position is the first point of contact in the Human Resource Department. The role provides direct administrative support to the Chief Human Resource Officer.

  • Support human resources processes by administering tests, scheduling appointments, conducting, maintaining records and information.

  • Assist the HR Coordinator to process new hires from start to finish including: schedule for hiring process, welcome and orient new hires upon arrival, provide employee packets and explain materials; send new hires for appropriate testing such as physical exams, drug testing and live scan.

  • Maintain accurate and up-to-date employee information by entering and updating employment and status-change data.

  • Provide secretarial support by entering, formatting, and printing information, formatting business correspondence, making copies, collating documents, formatting or developing PowerPoint presentations, maintaining filing, scanning documents, etc.

  • Organize a large quantity of paperwork, be highly efficient and able to multi-task.

  • Answer the telephone in a professional manner, relay accurate and timely messages, and maintain equipment and supplies. Maintain employee confidence and protect operations by keeping human resource information confidential.

  • Provide information to employees on procedures (according to employee manual) when requested.

  • Punctual and Regular Attendance.


Minimum Qualifications:

  • Associate's Degree required.

  • Be highly proficient in Microsoft Office Suites, including Excel, PowerPoint, Word, Outlook, etc.

  • Able to type at least 45 WPM

  • Pass Clerical Test

  • Background Fingerprint Clearance

  • Drug Test Clearance

  • Ability to read and write English and to communicate at level required for successful job performance.


  • Bachelor's degree

  • Bilingual (English/Spanish)

  • Experience in Human Resource Office

  • PHR or similar

Qualities and Traits:

  • Ability to run accurate and timely reports from various databases and/or systems

  • Maintaining up-to-date and accurate employee files

  • Dependability

  • High level of organization and ability to multi-task in a busy environment

  • Scheduling of appointments for CHRO

  • Must maintain ongoing confidentiality of sensitive information and data

  • Able to work independently as well as a member of a team

  • Support CHRO and others to schedule and onboard new employees

  • Excellent verbal and written communication, ability to write emails or other correspondence, knowledge of business letter formatting.

  • Ability to use all types of office equipment, including digital telephone equipment, Microsoft Office Suite, Excel, PowerPoint, various HRIS systems and databases, etc.

  • High level of proficiency with use of computers.

  • Typing speed of at least 45 wpm (without errors).

  • Experience in a high-functioning human resource department environment strongly preferred

  • Professional demeanor and appearance

  • Emotional Intelligence when dealing with difficult employees or visitors

Additional Requirements:

  • Current Automobile Insurance and current DMV print-out report.

  • Mandatory vaccination against COVID-19.

If you believe you are the right candidate for this role and you can see yourself contributing to FSA's important mission, please apply here:

Give your passion a purpose. Be part of our dedicated and amazing team. We look forward to hearing from you.
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