Posted in Admin - Clerical 4 days ago.
Location: Washington, Washington DC
Mercy Corps is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, veteran status, religion, national origin, color or any other protected class.
Compensation: $46,000+ DOE
About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.
Program / Department Summary
US Policy and Advocacy (USPA) houses subject matter experts that help set agency strategy and provide consultation from resolving operational challenges in the field to working with fellow NGO colleagues on matters of collective advocacy in some of the worlds toughest places. USPA team members provide critical policy guidance, share on emerging trends and areas for influence, foster close Congressional, Administration, and other external actor relationships, contribute to research, represent Mercy Corps to external audiences, and develop robust partnerships with NGO consortia and think-tanks. They cover a wide range of technical areas including food security, climate, peace and conflict, and country-focused portfolios for effective agency work. The USPA team is integral to providing in-depth policy analysis, relationship development, and contextual understanding of issues relevant to Mercy Corps work to the U.S. government.
The Sr Administrative Assistant is a core member of the USPA team, focusing on building centralized systems, tools and communications to support our widely diverse and global team. This person will balance their time with direct support to the Vice President providing high- level executive and administrative support, including travel assistance, scheduling and research/writing support. They will work proactively to build relationships with the USPA leadership team members to facilitate strong internal cohesion and collaboration and help to maintain knowledge and other management systems to enable the team to perform at the highest possible level in terms of workflow, results and creativity. This position also provides some back up support for management and administrative coordination of the DC office, including note taking at DC staff meetings and events management.
Essential Job Responsibilities
HIGH-LEVEL SUPPORT TO VICE PRESIDENT
SYSTEMS TEAM SUPPORT
COMMUNICATIONS, KNOWLEDGE MANAGEMENT & RELATIONSHIP BUILDING
SUPPORT FOR MERCY CORPS WASHINGTON OFFICE
Reports Directly To: The Senior Director of Policy and Advocacy, and meets regularly with VP on related executive assistant duties
Works Directly With: USPA leaders and team members, DC office manager, and other administrative staff, other Executive Assistants across the agency.
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
The successful Sr Administrative Assistant will demonstrate a healthy combination of professionalism, confidence and good humor and have very strong oral and written communication skills. They will have a keen interest in learning the art of a support role, building relationships, creating culture, and supporting leadership towards success. The Sr Administrative Assistant will be able to multitask and prioritize in a fast-paced, fluid work environment. They should be detail oriented and organized, having the ability to handle a high volume of administrative work quickly, efficiently, accurately. They should possess a high standard for quality of products both content and presentation. Strong candidates will have an ability to build working relationships with people of diverse backgrounds, work styles, and be a good networker. Candidates must have flexibility and creativity in problem solving. Capable of identifying and independently addressing team needs or areas for improvement. Finally, they should have an ability to handle confidential information and sensitive situations with tact, as well as an interest and ability to understand agency and team strategy and culture.
Living Conditions / Environmental Conditions
This position is based in Washington DC, work occasional evenings and weekends and some domestic travel. This position will report into the Washington, DC office with regularity and in accordance with our return-to-work policy when our HQ offices reopen.
Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
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