Posted in General Business 30+ days ago.
Type: Full-Time
Location: Boston, Massachusetts
Job Description
The Executive Assistant position on the North American team is an exciting, challenging and highly visible role. The successful candidate will be a team player, need to take initiative, exercise independent thinking, juggle multiple projects, set priorities and meet aggressive deadlines in a fast paced environment.
Responsibilities:
Ability to handle highly confidential and sensitive information
Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies
Respond to and screen telephone calls/emails to resolve proper resolution or routing
Review and disseminate incoming documents and communications
Prepare a variety of materials on a daily weekly or monthly basis Independently and efficiently administer Execs calendar by coordinating complex meetings involving senior level internal and external participants including clients regulators and vendor partners
Coordinate meeting agenda
Prepare presentation materials related handouts and meeting logistics
Plan events catering and reserve internal or external venues as needed
Administer complex travel arrangements, maintain and submit all related documentation
Act in accordance with Risk Excellence as part of our Way Ahead foundation
Partner closely with Executive Assistants across the organization
Interact with senior leaders and internal teams like HR Finance IT Security Catering Travel and external vendors as needed
Qualifications:
Bachelor’s degree or equivalent work experience with a focus in related field preferred
Five plus years of administrative experience is required with three or more years of executive level support
Advanced knowledge of Microsoft Outlook including calendar tasks journals and contacts; excellent organization skills using the PC and desk/file materials; ability to make travel arrangements and follow up on details
Ability to use discretion in researching and analyzing problems maintain confidentiality of all written materials and information; exercise good judgment; inventive and thorough
Ability to adapt to changing priorities and meet deadlines. Enjoys a rapidly changing environment; flexible with ability to support key executives and others when needed
Solid business knowledge with excellent written and verbal communication skills for all types of communication; proficient skills in spelling punctuation grammar usage composition and editing; ability to collect data and prepare professional and accurate presentation materials
Strong interpersonal skills and customer service oriented with skills in establishing and maintaining effective working relationships at all levels including presenting information and responding to questions from managers clients customers vendors and the general public.
Strong word processing excel and typing with speed and accuracy
Self-motivate to assume responsibility without direct supervision
In compliance with the U.S. federal government Executive Order 14042, State Street requires vaccination against COVID-19 as a condition of employment in the United States. If you accept this position, you will be required to substantiate that you are vaccinated, or that you are legally entitled to a religious or medical exemption.
Alvarez & Marsal Private Equity Performance Improvement Group, LLC
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Elevance Health
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Artera
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