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Executive Assistant, Sr. Associate at State Street

Posted in General Business 30+ days ago.

Type: Full-Time
Location: Boston, Massachusetts





Job Description:

Job Description

The Executive Assistant position on the North American team is an exciting, challenging and highly visible role.  The successful candidate will be a team player, need to take initiative, exercise independent thinking, juggle multiple projects, set priorities and meet aggressive deadlines in a fast paced environment.   

Responsibilities:


  • Ability to handle highly confidential and sensitive information


  • Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies


  • Respond to and screen telephone calls/emails to resolve proper resolution or routing


  • Review and disseminate incoming documents and communications


  • Prepare a variety of materials on a daily weekly or monthly basis Independently and efficiently administer Execs calendar by coordinating complex meetings involving senior level internal and external participants including clients regulators and vendor partners


  • Coordinate meeting agenda


  • Prepare presentation materials related handouts and meeting logistics


  • Plan events catering and reserve internal or external venues as needed


  • Administer complex travel arrangements, maintain and submit all related documentation


  • Act in accordance with Risk Excellence as part of our Way Ahead foundation


  • Partner closely with Executive Assistants across the organization


  • Interact with senior leaders and internal teams like  HR Finance IT Security  Catering Travel and external vendors as needed


Qualifications:


  • Bachelor’s degree or equivalent work experience with a focus in related field preferred


  • Five plus years of administrative experience is required with three or more years of executive level support


  • Advanced knowledge of Microsoft Outlook including calendar tasks journals and contacts; excellent organization skills using the PC and desk/file materials; ability to make travel arrangements and follow up on details


  • Ability to use discretion in researching and analyzing problems maintain confidentiality of all written materials and information; exercise good judgment; inventive and thorough


  • Ability to adapt to changing priorities and meet deadlines.  Enjoys a rapidly changing environment; flexible with ability to support key executives and others when needed


  • Solid business knowledge with excellent written and verbal communication skills for all types of communication; proficient skills in spelling punctuation grammar usage composition and editing; ability to collect data and prepare professional and accurate presentation materials


  • Strong interpersonal skills and customer service oriented with skills in establishing and maintaining effective working relationships at all levels including presenting information and responding to questions from managers clients customers vendors and the general public.


  • Strong word processing excel and typing with speed and accuracy


  • Self-motivate to assume responsibility without direct supervision


In compliance with the U.S. federal government Executive Order 14042, State Street requires vaccination against COVID-19 as a condition of employment in the United States. If you accept this position, you will be required to substantiate that you are vaccinated, or that you are legally entitled to a religious or medical exemption.





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