MPR Associates, Inc. (MPR), a thriving multi-discipline, specialty engineering services and consulting firm, is seeking a capable and motivated Administrative Assistant for MPR's Alexandria, VA office. If you are seeking a unique, challenging, and rewarding career opportunity, MPR may be the right company for you.
Founded in 1964, MPR has a wide and growing client base in the fields of power and energy, federal services, and health and life sciences. We work throughout the United States as well as internationally. Headquartered in Alexandria, Virginia, we also have offices in East Lyme, Connecticut and Chelmsford, Massachusetts. MPR makes challenging projects successful, delivering safe and reliable technical solutions across the entire project or product life-cycle to benefit our clients and society as a whole. We hire the best and brightest, which results in a high-performance culture built on trust and respect, making MPR an exceptional place to work.
General Job Description
This position provides technical and administrative support to a group of engineers providing technical services to clients. The ideal candidate is self-motivated and will accomplish assigned tasks while simultaneously seeking out other ways that support the engineering organization. The candidate will possess strong skills in writing, multi-tasking, adapting to various personalities and dynamics of a team, as well as a high level of interest and engagement in the industries in which MPR works. The candidate will find technical, analytical, and engineering work interesting and will excel at written and verbal communication.
Duties/Responsibilities
Supporting and coordinating activities across all levels of the organization, including monthly meetings, project coordination, business materials, and yearly business planning.
Assisting with the preparation of written technical deliverables (proposals, meeting minutes, and updating technical reports), as well as reviewing, proofreading, and formatting correspondence, proposals, reports, emails, internal memos, presentations, and other deliverables.
Managing and entering data into MPR's in-house opportunity and project management database (MAPS).
Interfacing with MPR's in-house electronic document management system (EDMS).
Assisting with internal and external verbal and written communications.
Coordinating travel and meeting schedules, as well as completing expense reports.
Working closely with senior personnel regarding oversight of projects within the technical area. This includes reviewing project status to ensure that invoicing and collection occur in a timely manner, and that write-offs and fixed price adjustments are reconciled at the completion of each client project as well as handling routine client reports.
Assisting with coordination of business development and marketing materials.
Assist with compiling current industry events for specific industry areas.
Providing occasional reception/switchboard coverage by answering telephone calls, greeting visitors, directing calls to the appropriate person, responding to conference room requests and requests for information.
Basic administrative functions to include: photocopying, scanning and faxing documents, shipping, and other duties as assigned.
Qualifications
Experience
College degree or experience in a professional services environment preferred.
Experience in a consulting company environment or similar fast-paced environment is a plus.
Skills - Software
High degree of proficiency in MS Office (Word, Excel, Power Point, Project and Outlook).
Basic proficiency in Visio preferred.
Proficient in Adobe Acrobat Professional or similar PDF software.
Basic proficiency in Photoshop or similar image manipulation program.
Skills - Personal
Strong leadership and management skills, with the ability and motivation to identify areas where they can be of assistance and where process improvements can be made.
Ability to effectively communicate (both verbally and written) in a courteous and professional manner.
Strong questioning attitude and the ability to accept that in others.
Attention to detail with a high degree of accuracy while working independently with minimum supervision.
Demonstrated capacity to manage multiple tasks simultaneously and quickly adjust to changing priorities and deadlines.
Outstanding organizational and interpersonal skills with the ability to interface with multiple levels of management. Consistently and proactively interact with project teams to complete necessary work.
Ability to follow both written and verbal instructions while taking ownership of the task at hand, asking for clarification and communicating regularly.
Flexible, motivated, resourceful, and organized in a multi-functional role.
Motivated to expand skills and knowledge.
Solid proofreading skills.
MPR Associates, Inc. is an equal opportunity and affirmative action employer, who participates in E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, religion, age, disability, veteran's status, sexual orientation, gender identity, genetic information or any other classification as required by applicable laws. MPR is a certified Virginia Values Veterans (V3) employer.
