We are seeking a Executive Assistant to fill a key role at our Tacoma, Washington office.

About Us

We are a team of experts, driven by our commitment to providing technologically advanced life safety and security solutions that protect lives, critical infrastructure, and valuable information. Due to our expertise and keen focus on customer service, Evergreen Fire and Security is a recognized leader in both the Federal Government and commercial markets, where we are entrusted to provide fire alarm, access control, intrusion detection, CCTV, mass notification, and other critical protection systems designed to meet their specific needs.

Our success is based in large part on the experience and skills of the best and brightest employees in the industry. That's why we are always looking for additional qualified experts to join Evergreen and support our project teams.

About You

The ideal Executive Assistant enjoys a fast pace and juggling multiple priorities. They don't know what it means to sit back and wait because they are always proactively seeking out ways to be more efficient, get tasks completed on time, and provide excellent support. This position performs a variety of administrative functions, including but not limited to being the first point of contact with internal and external customers. They are problem solvers who save the day with their resourcefulness and ability to successfully navigate obstacles. Sounds like a perfect fit for you? Please read on.

The Role

• Supports executives in a fast-paced environment;


• Schedules complex meetings and events with both internal and external attendees;


• Arranges catering and meeting preparation for executives;


• Orders supplies for executives;


• Handles timesheet management for executives as requested;


• Prepares and edits important communications, presentations, and other documents;


• Conducts research and analyzes data to prepare reports;


• Manages and maintains the leaders' schedules, appointments, and travel arrangements;


• Oversees the travel program for the company;


• Records, transcribes, and distributes meeting minutes that accurately summarize key points for communication;


• Serves as the executives liaison to both outside contacts and internal staff at all levels as needed;


• Successfully creates and modifies processes to improve quality, efficiency, and effectiveness;


• Tracks business expenses and receipts and prepares expense reports;


• Ensures executive meetings are well-prepared for in a timely manner;


• Produces professional, error-free documents using the current software technology;


• Maintains confidentiality at all times; and


• Performs all other duties as assigned.

The Necessities

• Valid state driver's license


• AA or 2+ years of additional experience

• Ability to pass pre-employment screenings (drug, background, and driving history)

The Nice-to-Haves

• BA Degree
  

The Benefits

• Competitive pay

• Paid Time Off (PTO)


• Paid holidays


• Medical, dental, and vision insurance plans


• 401(k) plan
  
  
  • Up to 4% match available
  
  
  • 100% vested from day one
  
  
  
  


• Healthcare flexible spending accounts


• Dependent care flexible spending accounts


• Employee Assistance Program (EAP)


• Company sponsored group term life insurance


• Corporate perks program


• Opportunities to participate in voluntary benefits such as pet insurance, voluntary life insurance, disability insurance, long term care, hospital indemnity insurance, critical illness insurance, legal services, identity theft protection, and accident insurance

We also offer opportunities for training and advancement in a fast-paced, inclusive, and rewarding working environment. Check us out on Facebook, LinkedIn, or at www.evergreenfire.com.

As a US government contractor, a requirement for employment is that all employees are fully vaccinated and provide verification of vaccination status, subject to applicable laws and reasonable accommodation.

Evergreen Fire & Security is a federal government contractor with sensitive access requirements. As our employee, you must also be able to satisfy federal government requirements for access to government information. Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. citizenship due to the level of access to sensitive information and/or restricted facilities.

Evergreen Fire and Security is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.