Stellar is seeking a full-time Administrative Assistant to provide administrative support for several operations leaders. You will be responsible for effectively interacting with a diverse group of clients and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.
Complete new hire paperwork
Review and submit field employee timesheets to accounting
Maintain labor hour logs for subcontractors
Keep internal website up to date with forms, manuals, etc.
Ordering field related safety supplies
Maintain logs and records for safety training
Assist in writing contracts and purchase orders
Maintain schedules and calendars
Coordinate meetings and conference details
Manage travel and expense reporting
High school diploma
Minimum 3 years administrative experience, preferably in construction industry
Proficient with Microsoft Office products and Microsoft Outlook; JDEdwards and Contract Manager experience a plus.
About Stellar: Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients' needs.
Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.