Administrative Assistant at The Stellar Group

Posted in Admin - Clerical 8 days ago.

Location: Jacksonville, Florida

Job Description:

The Stellar Group

Location: US-FL-Jacksonville

ID: 2021-1276
Category: Administrative/Clerical
Type: Full-Time


Stellar is seeking a full-time Administrative Assistant to provide administrative support for several operations leaders. You will be responsible for effectively interacting with a diverse group of clients and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.


  • Complete new hire paperwork

  • Review and submit field employee timesheets to accounting

  • Maintain labor hour logs for subcontractors

  • Keep internal website up to date with forms, manuals, etc.

  • Ordering field related safety supplies

  • Maintain logs and records for safety training

  • Assist in writing contracts and purchase orders

  • Maintain schedules and calendars

  • Coordinate meetings and conference details

  • Manage travel and expense reporting


  • High school diploma

  • Minimum 3 years administrative experience, preferably in construction industry

  • Proficient with Microsoft Office products and Microsoft Outlook; JDEdwards and Contract Manager experience a plus.

About Stellar: Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long-term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients' needs.

Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed servicemember status, or any other status protected by law.


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